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Job Brief

Full-time opportunity in Honiara, Solomon Islands - Locally based role

Abt Global is seeking a highly qualified individual to fill the Short Term Adviser – Seed Policy and Regulatory Expert role on the Australia -Papua New Guinea Economic Partnership Program. This role is based in Port Moresby, Papua New Guinea and open to all applicants.

Background:
Indonesia’s Vision 2045 sets the goal for Indonesia to transition from a resource-based economy towards an advanced service, technology, and knowledge-based economy by the centenary of its independence (2045). The 2025-2045 National Long Term Development Plan emphasises the urgency of Indonesia’s human resource development to fully realise 2045 goals.

Faced however with persistent low student performance that is emblematic of a learning crisis, significant improvement in student learning will be required to reach Indonesia’s 2045 goals. Government of Indonesia (GoI) has started an ambitious program of education reforms. Successive education ministers have set out to modernise the education system through reforming the national curriculum and teaching and assessment approaches, to produce citizens with strong foundational skills, open minds, and inclusive values. 

Australia is a long-term supporter of the Indonesian basic education sector, with continuous investments supporting education quality improvements for the past two decades, including through the INOVASI program (Phase 1 2016-2020; Phase 2 2020-2023) that focused on supporting acquisition of literacy and numeracy foundational skills in early grades classrooms; exploring local problems and solutions; and generating evidence to inform government policy development and practices.

This third phase of INOVASI (2024-2027) builds upon the existing program’s approach and lessons learned and takes the focus on the development of foundational skills through to the end of the primary grades. Phase 3 will engage with priority issues of Australia’s development policy: gender equality, effective inclusion of children with a disability, responses to the climate change challenge in education. It will focus on the challenge of policy implementation and the gaps that exist between national policies and practices at district and school levels, and use the well attested-success of INOVASI’s local problem-based approach to continuously support policy development for effective fit between policy and implementation context.

INOVASI Phase 3 is implemented in 25 districts and cities across Indonesia, in the provinces of West Nusa Tenggara, East Nusa Tenggara, North Kalimantan, East Java, West Java, and Maluku. The program also works in Ibu Kota Nusantara (IKN).

The Program is managed by Palladium on behalf of the Government of Australia through the Department of Foreign Affairs and Trade (DFAT).

Purpose of the Position: 
The Human Resources Officer (HRO) will support all areas human resource functions to for the INOVASI program, with a particular focus on HR services after a staff is on board.

Duties: Under the direction of Human Resources Coordinator (HRC), the HRO  will:

1. Support aspects of human resources on the program, in line with Palladium guidelines, DFAT policy, and Indonesian Manpower law;

2. Responsible for communication with new staff on various mandatory forms to fill in for registrations of payroll, insurance, and BPJS.This includes providing explanations in filling in the forms for new staff;

3. As the main focal point for insurance and BPJS for Locally-Engaged Staff.This includes providing guidance and advices to staff on health insurance claims, act as a facilitator between staff and the insurance company while there are issues, and provide guidance and advices to staff on BPJS registrations and mutation;

4. Responsible for new staff registration in various HR systems: HR database and recruitment system, timesheet system, and payroll system. This includes working closely with Palladium HR Adviser in registering staff in HR database, coordinating with Palladium Timesheet, and working closely with the Finance and Payroll Coordinator in registering new staff to payroll;

5. Responsible to process monthly payroll and ensure the completion of supporting documents including the validity of payroll data, in collaboration with Finance and Payroll Coordinator and payroll provider;

6. Arrange new staff’s mobilization from residence to work location, including communicating with staff on the mobilization terms and conditions, and working with Administration Unit on the travel arrangement;

7. Advise managers and staff on timesheet and provide trouble shooting in timesheet technical system by coordinating with Palladium Timesheet focal points;

8. Provide training to staff, including HR Briefing for new staff, training on timesheet, and Recruitment and Engagement Training;

9. As the main focal point on national STP and STP Panel, and for INOVASI team members in requesting services of national STP Panel.These include providing guidance and advice in preparing work orders for managers and other team members, making necessary checking and reviews on the contract period, remaining input days, and the availability of the STPs, and preparing the work orders for signing;

10. As the main focal point for the national STP Panel in providing work orders to request their service, and in reviewing the payment claims prior to action by Finance Unit.This includes providing training, advice, and guidance to national STAs and STA Panel in preparing required documents for payment claims;

11. Maintain up to date and thorough hard and soft copy of HR files, ensuring safekeeping of classified information and documents. Responsible for HR correspondence, files, records and all its hard and soft copy filling, include softcopy filling management on SharePoint;

12. When required, process visas for long term expatriate employees, in coordination with relevant government ministries, and manage the visa tracking sheet to ensure all necessary visas and permits are approved and obtained before the expiration dates.

13. Manage leave management system by sending leave trackers to all staff, provide guidance and advice on leave regulations to staff, including:

• Ensure all data in Work Time Management system of all staff are updated and valid.

• Support staff with queries of Work Time Management system in collaboration with IT Team.

• In coordination with the Finance and Admin Officer in Provinces, ensure the Work Time Management of provincial staff are updated and valid.

14. Manage Short Term Personnel data including:

• Update STP tracker regularly and ensure the validity of the tracker.

• Ensure completion of all STP personal documents (including ID card, Tax Number/NPWP, Bank account, Mandatory Signed Documents).

15. Responsible for completeness of staff documents (including: ID card, Kartu Keluarga, Bank account, BPJS Ketenagakerjaan & Kesehatan, Mandatory Signed Documents) and other documents as needed.

16. Support collation of documentation and approvals for processing of invoices/ payments/ expense claims for Short Term Personnel (STP), including:

• Ensure completion and accuracy of invoice claim including daily working sheet, timesheet, copy work contract 1st page, expense claim (if any), communication cost (if any), per diem (if any).

• Check the entitled claim days following the work contract.

• Ensure the approval from line manager of the claimed documents.

• Verify the remaining days and inform STP and line manager.

17. Maintain up to date and thorough hard and soft copy of HR files, ensuring safekeeping of classified information and documents. Responsible for HR correspondence, files, records and all its hard and soft copy filling, include softcopy filling management on SharePoint;

18. Prepare HR reports as required by the HRC and/or Head of Operations;

19. In the absence of HRC, serve as Acting HRC, as required;

20. Coordinate the end-to end recruitment of project personnel, following established recruitment procedures;

21. Write and post personnel TOR on Palladium website, career websites, newspapers, and other career boards as needed;

22. Evaluate and screen candidate applications against desired qualifications and provide a longlisted of qualified candidates to hiring managers. This includes providing proactive advice and updates to hiring managers, and identifying candidates for anticipated scope of works;

23. Arrange interviews and manage schedule for recruitment, keeping both candidates and hiring managers informed of status of recruitments (including:

• Ensure the panels are available during the whole recruitment process.

• Contact candidates for interviews and ensure the candidates confirmation of the interview dates.

• Create zoom link for online interviews when required and save the record appropriately.

• Send interview invitations to candidates and panels.

• Ensure completion of interview notes from panels and compile the information into the selection panel report.

• Ensure completion and valid information of selection panel report and approval from panels.

• Ensure the referee information from the selected candidates.

24. When required, contact candidates to arrange written test and ensure the candidates confirmation and ensure the candidates provide required result.

25. Maintain ongoing correspondence with candidates, including the collection of biographical data documentation, salary verification process and conducting written and verbal reference checks;

26. As the main focal point of the Program in making sure that all recruitments have compliance do Responsible for contract management of all types of contracts for Locally-Engaged Staff, fixed term and short term (STA and STA Panel), in a timely and accurate fashion in compliance with Palladium policy and Indonesian Labour law. Also responsible for communicating the contracts to the selected candidates and Palladium Business Representatives, including explaining the terms and conditions and answering questions prior to and after contract signing;

27. As of the focal point in Resource Person arrangements, including provide guidance and advice to INOVASI team members in using Resource Person mechanism for their activities, and review Jakarta Resource Person payment claims prior to action by Finance Unit;

28. As the focal point of Sole Source arrangements, including including provide guidance and advice to INOVASI team members in using Resource Person mechanism for their activities, and review Jakarta Resource Person payment claims prior to action by Finance Unit, and ensure the approval process appropriately;

29. Responsible for staff on-boarding process, in providing making sure staff sign and return the compliance documents (Code of Conducts, Child Protection Guidelines, and Conflict of Interest Declaration).Work together with HRO 2 in arranging staff induction for new staff;

30. As the focal point of staff induction, including scheduling, arranging travel for staff induction, and making sure the attendance lists and exit checklists are completed and on file;

31. Responsible for off-boarding staff, including preparing all employment letters and making sure all items in Exit Checklist are completed;

32. As the main focal point of the staff (FXTE and STP) contract extension, renewal and amendment, including:

• Ensure the period, TOR, salary/daily rate, budget and all necessary information are correct in communication with the supervisor

• Ensure the approval process of the contract extension, renewal and amendment

• Issue the contract and ensure the completeness of DOA and contract signing.

33. Support performance management implemented appropriately and timely; including providing advices and recommendation to the HRC when there are staff performance issues identified in the performance reviews. This includes preparing contract extensions and contract amendments and communicate the terms and conditions to staff;

34. Prepare HR reports as required by the HRC and/or Head of Operations;

35. In the absence of HRC, serve as Acting HRC, as required;

36. Other duties as may reasonably be required by HRC or Head of Operations consistent with the incumbent’s qualifications and experience.

About Pacific Labour Mobility Support Program     

The Pacific Australia Labour Mobility (PALM) scheme is a signature initiative for the Australian Government that enables workers from 9 Pacific Island Countries (PICs) and Timor- Leste to work in priority sectors in Australia. The Pacific Labour Mobility Support Program’s (PLMSP) role is to provide the Department of Foreign Affairs and Trade (DFAT) and governments in 9 PICs and Timor-Leste with support to enable workers to access PALM scheme in inclusive ways that maximise the benefits for the workers and national economies while minimising risks from labour mobility participation. Palladium is contracted to deliver PLMSP on behalf of DFAT.  

This Opportunity  

The Gender Equality, Disability and Social Inclusion (GEDSI) Officer will be responsible for supporting implementation of the GEDSI team's annual plan activities.

This is a fixed term opportunity required to September 2028.

We are seeking a committed Gender Equality, Disability and Social Inclusion (GEDSI) Adviser to provide strategic advice and support to the LAI program team on GEDSI across planning, implementation, reflection, and reporting.

Cowater is recruiting a competent firm(s) to support a domestic bond guarantee capacity enhancement in Cambodia.

Fiji Program Support Platform (FPSP)

• Long Term Personnel engagement - contract to December 2027 with possible extension
• Reserved for Fijian Nationals only (applications from International candidates will not be considered)
• Based in Suva, Fiji

The Pacific Engagement Visa (PEV) is a new permanent visa program to be delivered by the Australian Government.

Under PEV, up to 3,000 visas will be allocated to Pacific islanders annually by a ballot process across participating countries. Applicants selected in the ballot will be able to apply for permanent residence in Australia.

​PEV aims to increase permanent migration from the Pacific and Timor-Leste, growing the diaspora in Australia, strengthening people-to-people links, and encouraging greater cultural, business and educational exchange.

​DFAT has appointed a consortium led by Icon Agency (the Icon Consortium) to deliver the Pacific Engagement Visa offshore support services. Consortium partner Island Spirit is responsible for in-country services, supporting PEV clients in each participating country through the ballot, visa and pre-departure stages.

The Pacific Engagement Visa (PEV) is a new permanent visa program delivered by the Australian Government that was launched in 2024. Under the PEV, up to 3,000 visas will be allocated to Pacific and Timor-Leste nationals annually by a ballot process across participating countries. Applicants selected in the ballot are able to apply for permanent residence in Australia. 

The PEV aims to increase permanent migration from the Pacific and Timor-Leste, growing the diaspora in Australia, strengthening people-to-people links, and encouraging greater cultural, business and educational exchange. DFAT has appointed a consortium led by Icon Agency (the Icon Consortium) to deliver the Pacific Engagement Visa offshore support services. Consortium partner Island Spirit is responsible for in-country services, supporting PEV clients in each participating country through the ballot, visa application and pre-departure stages.