Program Background

Pacific Australia Skills is a significant Australian investment which stands to make a major contribution to supporting social and economic growth in the region through strengthening the skills and training sector across the Pacific and Timor-Leste. Pacific Australia Skills builds on the achievements of 17 years of Australian Government support for skills and training in the Pacific.

About DT Global Asia Pacific

At DT Global Asia Pacific, we aim to positively impact people’s lives through delivery excellence. As a leading implementing partner across Asia and the Pacific, we co-create locally led solutions in partnership with governments, communities, and stakeholders. We bring together talented teams and deep regional expertise to deliver initiatives that promote inclusive economic growth, essential services, and resilient, secure communities. With over 1,500 staff, experts in 22+ countries and more than 60 years of development experience, we tackle complex community, national and transnational challenges — from governance and justice systems to climate resilience, infrastructure and social equity — with innovative thinking and a commitment to long-term impact.

For more information, please see www.dt-global.com

The Role

The Travel and Logistics Coordinator has key responsibility for providing quality travel and logistics support services for staff and counterpart travel, as well as program activity in the Pacific region. The position will support international and domestic travel activity and ensure all travel and logistics activities are undertaken in accordance with Pacific Australia Skills policies and procedures.

The position reports to the Regional Operations Manager and may require some after-hours work from time to time. The position is based at the Pacific Australia Skills office in Suva, Fiji, and may involve travel to other Pacific locations.

Roles and Responsibilities

Travel Coordination

·         Coordinate domestic and international travel bookings, including itineraries, flight changes, extensions, and ticketing.

·         Manage accommodation bookings (including dayrooms, early check-ins), excess luggage, and other travel logistics.

·         Liaise with travel agents and hotels to secure the best rates and ensure payment compliance

·         Arrange visas, travel advances, and insurance claims as required

·         Ensure accurate and timely processing of travel invoices

·         Maintain confidentiality of all travel-related information

·         Prepare and provide travel related reports on weekly and monthly basis

Logistics & Procurement

·         Plan, schedule, and monitor staff and counterpart travel to ensure safe and timely delivery of program activities

·         Conduct safety and security risk assessments for relevant travel

·         Arrange security services where necessary

·         Source quotes, raise purchase orders, and process invoices for goods and services

·         File documentation according to policy

Administration & Reporting

·         Prepare weekly and monthly travel reports

·         Ensure compliance with finance, procurement, and admin procedures

·         Assist with reviews of procedural policies

Stakeholder & Team Engagement

·         Provide exceptional internal and external customer service

·         Support OHS reporting, including first aid arrangements as needed

·         Promote collaborative, respectful relationships with DFAT, program partners, and stakeholders

·         Actively contribute to team culture, including GEDSI integration, First Nations engagement, environmental sustainability, and cross-cutting priorities

·         Other tasks and duties as required to ensure the smooth and effective delivery of Pacific Australia Skills.

Selection Criteria

Essential Experience and Knowledge

·         Minimum 5 years’ experience in travel and logistics coordination

·         Proficiency in travel booking systems

·         Strong knowledge of travel within the Pacific region and to Australia

·         Experience in development programs, ideally within a DFAT-funded context

·         Understanding of Value for Money principles and effective task prioritisation

·         Commitment to safeguarding, GEDSI, environmental protection, and anti-corruption policies

Click on the link or copy paste it to access the full Terms of Reference for this position: https://shorturl.at/ZuGlK

HOW TO APPLY
Click the 'Apply Now' button.

Please submit
1) Your CV
2) A cover letter addressing the selection criteria

APPLICATIONS CLOSE 11.59pm Saturday 09 August 2025.
  
Should this role be of interest, we encourage you to apply as soon as possible. All applications will be reviewed on a 'rolling basis'. Kindly note only shortlisted applicants will be contacted.

DT Global is committed to child protection and safeguarding the welfare of children in the delivery of our international development programs. We are committed to Safety and the Prevention of Sexual Abuse and Harassment (PSEAH), and bribery prevention. DT Global is an equal opportunity employer and we encourage women, men, people with diverse backgrounds and people living with disabilities to apply. This program is funded by the Australian Government and Managed by DT Global.