Adam Smith International

Terms of Reference: Partnership Operations and Compliance Officer – NATIONAL CONTRACT

Posted
28 September 2025 10:26pm
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Summary

Job description

This position is open to Solomon Islands nationals or third-country residents with a valid work permit to work in the Solomon Islands. Proof of eligibility will be required.

 

Program: Strongim Bisnis

Location: Honiara, Solomon Islands

Duration: Full-time, initial contract until 30 April 2026 with possibility of extension

Reports to: Director Team Leader - Operations

Works with: Finance, MRM, Operations and Partnership Teams

 

Background

Strongim Bisnis is an innovative pro-business program funded by the Australian Government. Strongim Bisnis supports Solomon Islands businesses to increase productivity, access greater income earning opportunities and higher value markets; with the intention of enabling greater resilience and creating jobs. Poverty reduction will be the desired result. Strongim Bisnis also supports the private sector and the Solomon Islands Government to work together effectively to increase opportunities for trade and investment and accelerate business growth. A key focus of the program ensures that Solomon Islands women, youth and people with disability have increased economic opportunities.


In its third phase of implementation, Strongim Bisnis works with over 40 private sector businesses, civil society organisations and government departments across the country. The program is delivered by a team of 30 personnel, led by a diverse senior management team.


Position Summary

The Partnership Operations & Compliance Officer provides operational and compliance support to the Strongim Bisnis team to implement the Flexible Fund, a grant mechanism that co-invests innovative activities with private-sector partners. This role ensures all grants and subcontracts comply with Flexible Fund guidelines and Adam Smith International (ASI) procurement policies and oversees the management and monitoring of these agreements.
 

Duties and Responsibilities

  • Manage the solicitation process for grants and subcontracts, including serving on selection committees, ensuring compliance with regulations and procedures, and overall confirming that the mechanism and selected partners are able to achieve the desired results.
  • Support the Partnership Managers to complete market assessments of proposed budgets, including collecting quotes.
  • Support Partnership Managers to review documentation submitted for Partner payments, ensuring compliance with the Partnership contract and ASI requirements.
  • Plan procurements, support Partners to develop appropriate specifications, evaluate offers, monitor contracts, and handle all post-solicitation activities, including all appropriate documentation.
  • Liaise between project staff and grant recipients, providing technical advice and assistance as needed in areas of financial management, procurement requirements, and implementation planning.
  • Support Partnership Managers to negotiate, review and analyse budget estimates for allocability, reasonableness, and consistency.
  • Support the development and management of a filing system of all partnership procurements, making sure that appropriate documentation is included in each file
  • Other duties as assigned by supervisor.
Description

Job requirements

  • University degree in business administration, management, finance, or related field.
  • Minimum two years of relevant experience working with grants and subcontracts, preferably for donor funded projects
  • Excellent administrative, organizational, problem-solving, and multi-tasking skills.
  • Proficiency using Microsoft Word, Excel, PowerPoint, and Outlook.
  • Proven ability to work professionally, constructively, and collaboratively as part of a team, meet deadlines, and communicate effectively.
  • Excellent communication, writing, and interpersonal skills.
  • Demonstrated leadership, versatility, and integrity.
  • Proficient written and oral English required.
  • Demonstrated understanding of gender equality, youth empowerment, disability inclusion and safeguarding principles.


The following skills/experience would be an advantage:

  • Experience of the private sector in Solomon Islands.
  • A Solomon Islands driving license.

 

How to Apply

Solomon Islanders or third-country residents with work permit should only apply.

 

Applications should be submitted by 11:59pm (Sydney time) on 20 October 2025.

Applications will be accepted and reviewed on a rolling basis.
 

Any questions should be sent to operations@Strongimbisnis.sb.com Please use the following title: Enquiry Partnership Operations and Compliance Officer.

Applications should include a one-page cover letter addressing the required qualifications, experience, and attributes, a CV of no more than four pages and the contact details of three professional referees.

 

This position will be recruited through Adam Smith International (ASI). ASI is committed to continually improving the diversity of our workforce through the attraction, retention, and development of a diverse range of talented people. Women, people with disabilities, Indigenous and ethnic minority groups, and nationals of Pacific countries are encouraged to apply. We want people to be comfortable bringing their whole self to work and recognise that inclusion brings further opportunities for innovation and creativity.