Position Overview:
The Platform has two levels of governance.
Level 1 – Whole-of-Platform - governance arrangements aim to ensure that the mechanism efficiently and effectively carries out its functions and delivers the intended results under each Outcome.
Level 2 – Service Order - governance arrangements must ensure adequate supervision of individual programs and activities to achieve intended outcomes/results.
Whilst the FPSP sector programs are responsible for their own delivery, the Executive Support Officer will provide additional support through increased emphasis on facilitation, coordination and cross-partnership collaboration to identify collective learning and synergies and to bring a higher level of accountability to FPSP. This will be aligned with the Platform Performance Assessment Framework (PAF) and Implementation Plan to demonstrate that FPSP is performing against its mandate and internal governance requirements.
Position Summary:
The Senior Executive Officer will work closely with the Platform Leader and provide support to FPSP governance, strategic programming and operations. The Officer will support the delivery of organisation management planning and client engagement. They will bring coherence to the governance functions across FPSP providing coordinated support the Platform and Sector Programs.
Key Responsibilities:
- Provide high level secretariate support to ensure timely delivery of quality services to the Platform Management Unit and sector programs.
- Supporting the Platform Leader and leadership team to manage meetings, including the timely preparation and circulation of meeting papers so that critical matters of the Platform are addressed, and decisions made.
- Draft agendas and meeting minutes, and oversee the actioning of deliverables, delegating and communicating actions to the appropriate team member.
- Work closely with DFAT counterparts to facilitate coordination of meetings, agendas and papers.
- Bring cohesion to the overall FPSP governance agenda by working closely with colleagues to keep abreast of strategic and thematic priorities, upcoming deadlines and events.
- Ensure critical matters arising from meetings are communicated effectively and timely to key staff across the Platform and sector programs.
- Ensure that calendar entries for the governance mechanisms are up to date in the FPSP Governance meeting calendar.
- Other duties as requested by the Platform Leader.
Key Deliverables:
- A cohesive and well-functioning Secretariat aligned to strategic and thematic priorities.
- Effective and timely tracking of deliverables, milestones, risks and program progress.
- Accurate and regular updates provided to the Platform Leader.
- Delivery of a forward calendar of FPSP governance meetings as agreed with DFAT.
- Preparation of timely and high-quality agenda papers and the establishment of a functional actions register and tracking mechanism.
- Acting on the authority of the Platform Leader, seek information as required from staff, maintaining a high level of judgement, discretion and confidentiality.
- Other secretariat support as required.
Key Working Relationships:
Reporting to:
Other:
- Platform Leadership Team
- Platform Hub Teams
- Sector Program Leadership Teams
- DFAT representatives
- Government of Fiji representatives
Selection Criteria:
- Demonstrated similar experience, preferably with development programs/organisations.
- Well-developed and demonstrated administrative, executive support and secretariate skills to professionally and efficiently support leadership teams.
- Demonstrated ability to operate with innovation, adaptability, flexibility, and resilience to accommodate change in a complex, high-energy environment.
- Strong analytical and writing skills including the preparation of reports and briefs for internal and external stakeholder audiences, including with senior government officials.
- Experienced user of the Microsoft Office suite of software programs.
About Abt
Abt Global is a mission-driven, global leader with a proven track record in complex program implementation in the international development sector. We offer bold solutions and technical excellence in Health, Economic Growth, Governance, Research & Evaluation, Environment & Energy, Gender Equality & Social Inclusion. Working with our many partners, we have driven measurable social impact for more than 55 years, to achieve our mission of improving the quality of life and economic well-being of people worldwide. We operate in remote and challenging environments and employ more than 3,700 staff in over 50 countries. For more information about us and what we do, visit our website at www.abtglobal.com.
Commitment to Equity
Abt Global values individuality and celebrates difference with a strong commitment to diversity, equality, racial equity, gender, and disability inclusion. We strongly encourage women, men, people with diverse backgrounds and people living with disabilities to apply for this position.
Commitment to Safeguarding
We are deeply committed to safeguarding, to protect and prevent harm and abuse to individuals we work for and who work for us. Our recruitment and selection procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. We will not tolerate discrimination, harassment, child abuse, sexual abuse or exploitation in any form, and expect everyone to be treated with respect and dignity.
