Summary
Tetra Tech International Development is seeking a Secretariat Support Officer to support the Australia Awards Papua New Guinea (AAPNG) program. This is an opportunity to make a difference by providing administrative services to the PNG Australia Alumni Association (PNGAAA) and supporting the smooth operation of its activities.
Contribute to a world where people, communities, and the planet thrive.
Tetra Tech International Development is a leading development consulting firm working with government, businesses, and NGOs to solve complex development challenges in the Indo-Pacific region. For more information, please visit our website
The Opportunity
- One year part time contract position (up to 2.5 working days - 0.5 of full-time equivalent) with a prestigious scholarship program
- Location: Port Moresby, PNG
- Reserved for PNG citizens only
Description
Position Overview:
We are seeking an experienced and dynamic Secretariat Support Officer to join our team. The Secretariat Support Officer will be responsible for providing administrative and clerical support to the PNGAAA, including record keeping, coordination of email and telephone correspondence, scheduling key activities and meetings, and supporting the administration of the PNGAAA election processes. This role involves ensuring strong commitment to and compliance with Tetra Tech's values and policies.
Key Responsibilities:
- Support the PNGAAA National Executive with scheduling activities and meetings, including sourcing venues, maintaining RSVP lists, and sending invitations.
- Book travel logistics and calculate per diems for agreed PNGAAA travel.
- Support the administration and logistics for the annual PNGAAA National and Chapters Planning Workshop.
- Liaise with PNGAAA National and Chapter Executives to update the annual membership register.
- Coordinate amendments and updates to the PNGAAA website.
- Provide secretariat services at National Executive board meetings.
- Monitor and update information on the PNGAAA social media platforms.
- Regularly review and update standard operating procedures.
- Develop and maintain effective working relationships with key stakeholders.
- Other duties from time to time, as may be reasonably requested by DFAT and Tetra Tech
Selection Criteria:
- Minimum of a diploma qualification in administration, project management, communications, education, and/or human resources development or an equivalent combination of relevant experience.
- Strong organisation and time management skills, including the ability to manage competing tasks in a timely manner.
- Experience in providing a secretariat support service.
- Strong computer skills using all Microsoft Office 365 applications.
For a complete position description, please click here. Please use password: TetraTech2025
How to Apply:
Click the "Apply for job" button on the Tetra Tech International Development website. Applications will only be accepted via the website. Emailed applications will be disregarded.
Please submit:
- Resume (not exceeding four pages)
- Statement of suitability (not exceeding two pages), demonstrating how your qualifications, experience, knowledge, skills, and personal attributes align with the selection criteria
- Please do not include transcripts, references or other documentation, otherwise this will deem your application automatically ineligible
Apply before 11:59 PM (AEST) Sunday, 16 February 2025.
Due to a high volume of applications, only shortlisted candidates will be contacted.
