Position Summary:    

The Procurement Officer will support FPSP procurement and contracting activities and assist with the implementation of FPSP and Abt’s policies and procedures. 

Key Responsibilities:    

• Support facilitation of regular ‘Program Procurement’ meetings to plan, track and progress all ‘complex’ procurement tasks for the Platform to support sector program implementation.
• Support the maintenance of the Platform Procurement Register (planner & tracker, and registers of Approach-to-Market (AMs) and goods and services contracts to always ensure that:
  • ‘complex’ procurement tasks are proactively tracked, progressed and risks are managed;
  • The Platform has an up-to-date register of all ATMs, contracts and suppliers.
• Assist in the updating PERFORMS data for the 6-monthly procurement reports for the MEL team.
• Provide tailored support to the Program officers on their procurement needs.
• Support preparation of procurement documentation for Requests for Quotation, Requests for Tender and other approaches to market for goods, services and works for Programs.
• Assist with contracting for procurement and grant processes, including supporting due diligence requirements. Ensure thorough knowledge of the Procurement Chapter of the FPSP Operations Manual and assist in socialising this across all staff so they are aware and familiar with minimum requirements and processes for procurement.
• Provide support in processing Purchase Orders.
• Maintain procurement folders in the shared drive so core documents are stored consistently across all Platform procurements.
• Support the drafting and review of Grant Agreements with Program teams.
• Assist in providing data for reporting against performance milestones for the Platform.
• Maintaining preferred supplier records and tracking non-performing suppliers
• Maintain register and follow up with sector programs sub-contractor end of contract evaluations
• Build effective relationships with the staff, contractors and stakeholders as required.
• Promote value for money principles across all aspects of operations.
• Identify and report any cases of suspected fraud.
• When required, provide reception services for the PMU when other staff are one leave or out of the office on other duties.
• Other duties as requested by the Procurements & Contracts Manager. 

Key Working Relationships:    

Reporting to

• Procurements & Contracts Manager

Other

• Procurement and Contracts Team
• Operations Hub Team
• Sector Program Operations staff  

Selection Criteria:    

• Certificate or Diploma in Procurement and/or equivalent Undergraduate Degree
• Understanding of procurement and financial management procedures and operational compliance
• Relevant experience in procurement administration or financial management in support of delivery
• Demonstrated ability to proactively deliver results for the program.
• Strong administrative and operational skills and experience, including working knowledge of Microsoft Excel & Word.
• Good communication, interpersonal, and problem-solving skills.

Abt Global is a mission-driven, global leader with a proven track record in complex program implementation in the international development sector. We offer bold solutions and technical excellence in Health, Economic Growth, Governance, Research & Evaluation, Environment & Energy, Gender Equality & Social Inclusion. Working with our many partners, we have driven measurable social impact for more than 55 years, to achieve our mission of improving the quality of life and economic well-being of people worldwide. We operate in remote and challenging environments and employ more than 3,700 staff in over 50 countries. For more information about us and what we do, visit our website at www.abtglobal.com.

Abt Global values individuality and celebrates difference with a strong commitment to diversity, equality, racial equity, gender, and disability inclusion. We strongly encourage women, men, people with diverse backgrounds and people living with disabilities to apply for this position.

We are deeply committed to safeguarding, to protect and prevent harm and abuse to individuals we work for and who work for us. Our recruitment and selection procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. We will not tolerate discrimination, harassment, child abuse, sexual abuse or exploitation in any form, and expect everyone to be treated with respect and dignity.