Summary
Fiji Program Support Platform (FPSP)
- Base in Suva, Fiji
- Locally Engaged Employee - 3 year contract with possible 2 year extension
Program Overview:
FPSP, also referred to as the ‘Platform’, a Department of Foreign Affairs and Trade (DFAT) investment, will contribute to the delivery of Fiji’s national development priorities, in line with the Australia’s International Development Policy, the Fiji-Australia Vuvale Partnership and the Development Partnership Plan.
The Platform will deliver key bilateral programs, such as health, education, scholarships, social infrastructure, governance, climate and emergency preparedness and response. Platform activities will identify and address climate risks, promote climate action, and gender equality, disability and social inclusion (GEDSI) across and beyond the sector programs.
The Platform has three functional Outcomes:
- The Platform has delivered its sector program outcomes, including through supporting strategic coherence, planning, partnerships management, data and learning across the portfolio of investments.
- The Platform has prioritised gender equality, disability-inclusive development, and climate and disaster resilience, in its systems and practices. This includes in how it undertakes sector programming and its engagement with selected Government of Fiji (GoF) agencies.
- The Platform administers timely and efficient programming that is: value for money; maximises use of local supply chains; and supports good governance, and public diplomacy, effective decision making and risk management.
Description
Position Summary:
The Procurement & Contracts Officer will facilitate and support FPSP procurement and contracting activities and assist with the implementation of applicable policies and procedures. Working within the Shared Services Hub, this position with work closely with Platform and sector program teams on contracts and compliance, act as a Fraud Control Officer and assist with fraud reporting, mitigation and training and provide ongoing support and assistance for all compliance activities and risk mitigation and reporting
Key Responsibilities:
- Support the end-to-end management of major and complex or high-risk minor procurement activities and associated contract management, and provide administrative support.
- Support minor program procurement activities as required.
- Support the provision of advice and guidance on procurement processes and contract administration and management including compliance with the Commonwealth
- Procurement Rules and laws and standards relevant to procurement activities
- Assist with contracting due diligence in accordance with program head contract requirements and DFAT guidance including relevant list checks, company registrations and coordinating Safeguarding assessments
- Maintain the program Contracts and Procurement Register and other relevant registers and assist with associated reporting
- Assist with contracting and associated procurement and grant processes in accordance with the program Operations Manual and corporate policies and procedures
- As required, support grant contracting matters and compliance with the Commonwealth Grant Rules and Guidelines and the program Operations Manual.
- Assist with compliance training activities including staff training, risk and mitigation and support risk mitigation and reporting
- Assist in compliance with the Abt Associates Procurement policy, invoice payment processes, and other relevant policies and procedures relating to procurement and contracts.
- Ensure effective filing and accurate document and data control,
- Build effective relationships with the staff, contractors and stakeholders as required.
- Promote value for money principles across all aspects of operations.
- Identify and report any cases of suspected fraud.
- Other duties as requested by the Procurements & Contracts Specialist.
Reporting to:
- Procurement & Contracts Specialist
Selection Criteria:
- Demonstrated understanding of procurement and financial management procedures
- Knowledge of grants/contracts, operational compliance, and project cycle management.
- Three years relevant experience in administration or financial management in support of program delivery within complex environments.
- Demonstrated high level of written and verbal communication, organisation and administration skills.
- High level attention to detail in meeting multiple deadlines ensuring high level work output.
- Strong administrative and operational skills and experience, including working knowledge of Microsoft Excel
- Good communication, interpersonal, and problem-solving skills.
About Abt
Abt Global is a mission-driven, global leader with a proven track record in complex program implementation in the international development sector. We offer bold solutions and technical excellence in Health, Economic Growth, Governance, Research & Evaluation, Environment & Energy, Gender Equality & Social Inclusion. Working with our many partners, we have driven measurable social impact for more than 55 years, to achieve our mission of improving the quality of life and economic well-being of people worldwide. We operate in remote and challenging environments and employ more than 3,700 staff in over 50 countries. For more information about us and what we do, visit our website at www.abtglobal.com.
Commitment to Equity
Abt Global values individuality and celebrates difference with a strong commitment to diversity, equality, racial equity, gender, and disability inclusion. We strongly encourage women, men, people with diverse backgrounds and people living with disabilities to apply for this position.
Commitment to Safeguarding
We are deeply committed to safeguarding, to protect and prevent harm and abuse to individuals we work for and who work for us. Our recruitment and selection procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. We will not tolerate discrimination, harassment, child abuse, sexual abuse or exploitation in any form, and expect everyone to be treated with respect and dignity.
