Position Summary:    

The Operations Assistant will play a vital role in supporting the daily operations of the Platform Management Unit. Key responsibilities include providing reliable driving services, assisting with office setup and logistics, and overseeing vehicle maintenance and fleet coordination and be part of the Platforms WHS team. The position works closely with the Facilities & Administration Officer and the Logistics and Administration Officer to ensure efficient and effective operational support.

Key Responsibilities:    

• Provide direct hands-on operational support as required, assisting with various tasks to ensure efficient workflow within the Platform Management Unit.
• Execute driving duties for staff, deliveries, or errands as needed, ensuring safe and timely transportation within Suva and the Central Division.
• Oversee the setup and maintenance of office spaces, ensuring a functional and organized work environment for Platform personnel.
• Coordinate and monitor all vehicle maintenance schedules and repairs, ensuring the fleet remains in optimal working condition.
• Implement and manage the fleet management system, including vehicle registration, insurance, and fuel consumption tracking.
• Conduct regular checks and inspections of all company vehicles to identify and report any issues promptly.
• Assist with procurement of office supplies and equipment, managing inventory and ensuring availability.
• Support logistical arrangements for team activities, events, and external meetings.
• Support the HR team with police check payments and immigration stamps (as required)
• Maintain accurate records related to vehicle usage, maintenance, and office assets.
• Liaise with external vendors for vehicle servicing, repairs, and office-related services.
• Work closely with the Facilities & Admin Officer on office infrastructure, maintenance, and general administrative needs.
• Collaborate with the Logistics and Admin Officer to ensure seamless coordination of deliveries, inventory, and administrative processes.

Key Working Relationships:    

Reporting to

• Operations Supervisor

Other

• Shared Services Hub staff   
• All FPSP personnel and advisers
• Abt corporate ICT team and delivery team 

Selection Criteria:    

Qualifications

• High School Diploma or equivalent.
• Valid and clean Driver's License with a proven safe driving record in Fiji.

Skills and Experience 

• Minimum of 1 years of experience in a similar hands-on operations support role, including driving duties and vehicle oversight.
• Demonstrated experience in basic vehicle maintenance coordination and understanding of fleet management principles.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Good communication skills (written and verbal) and ability to follow instructions.
• Proactive and able to work independently with minimal supervision.
• Ability to carry out tasks that may involve lifting, moving equipment, and extended periods of driving, with or without reasonable accommodation.

Abt Global is a mission-driven, global leader with a proven track record in complex program implementation in the international development sector. We offer bold solutions and technical excellence in Health, Economic Growth, Governance, Research & Evaluation, Environment & Energy, Gender Equality & Social Inclusion. Working with our many partners, we have driven measurable social impact for more than 55 years, to achieve our mission of improving the quality of life and economic well-being of people worldwide. We operate in remote and challenging environments and employ more than 3,700 staff in over 50 countries. For more information about us and what we do, visit our website at www.abtglobal.com.

Abt Global values individuality and celebrates difference with a strong commitment to diversity, equality, racial equity, gender, and disability inclusion. We strongly encourage women, men, people with diverse backgrounds and people living with disabilities to apply for this position.

We are deeply committed to safeguarding, to protect and prevent harm and abuse to individuals we work for and who work for us. Our recruitment and selection procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. We will not tolerate discrimination, harassment, child abuse, sexual abuse or exploitation in any form, and expect everyone to be treated with respect and dignity.