Position Summary:

The HR Coordinator, Employee Services reports to the HR Manager playing a key enabling role in supporting HR delivery of the FPSP. The HR team undertakes core functions: Recruitment and HR Services Management. The HR Coordinator will be a critical member of the HR Team performing a breadth of activities to support the core Service functions as part of a multi-skilled team.

Key Responsibilities:

HR Activities

• Staff communication and support: field general queries from staff in a confidential and efficient manner, adhering to HR policies and procedures, liaising with the Brisbane Head Office as required.
• Contract management: work closely with the HR Coordinator, Recruitment to ensure contracts for new starters are effected and employment agreements remain current, regularly informing managers on the status of employment contracts and processing variations where required.
• Insurance: Logging new starters (additions), and leavers (deletions), provide quarterly Insurance reports to the Brisbane team and in country broker/insurer.
• Onboarding: Support the onboarding and induction of new starters to FPSP including new starter emails, office walk-arounds and inductions, WHS briefings. 

Payroll:

• Coordinate LES Payroll timesheet process and facilitate fortnightly payroll updates.
• Coordinate LTA Payroll timesheet process and all leave and payroll queries
• Coordinate all salary sacrifice processes and provide feedback to any queries/matters raised by employees.
• Assist with the management of local medical Insurance and Fiji National Provident Fund (FNPF) membership registration and administration, maintaining current and accurate HR records. 

ATLAS (HRIS):

• Act as an ATLAS System Champion providing mentoring and training to colleagues as needed.
• Manage all New starters/Terminations registration on ATLAS and update ATLAS records where required.
• Undertake ATLAS Performance goals training to all program staff, support their use of ATLAS for check in conversations and completion of the performance review evaluation (PREP).
• Log any ATLAS issues with Abt Global ATLAS support team.

General

• Provide leave coverage for HR team members. 
• Support applications of visas for international staff and program visitors, including tracking and effective management.
• In collaboration with Abt Global’s Learning & Development team, ensure the uptake and participation of training both mandatory and voluntary.
• Other duties as directed by the HR Manager.

Key Deliverables:

• Timely & responsive delivery of responding to staff queries.
• Timely delivery of all HR activities always adhering to principles of ethical behaviour and integrity.
• Retain high level of discretion and confidentiality as required.
• Always maintain data privacy. 

Key Working Relationships:

• HR Manager
• Platform Leader 
• Senior management team
• Cross cutting Hub
• Shared Services team
• Home Office P&C, finance, and legal and risk teams 

Selections Criteria:

• Qualifications in HR or administration preferred. 
• Minimum 5 years of experience in a similar role performing HR functions.
• Previous experience with NGOs or working in development. 
• Knowledge of local labour laws and practices.
• Excellent understanding of the recruitment lifecycle and coordination of onboarding processes. 
• Strong coordination, editing and writing skills, with excellent attention to detail 

About Abt

Abt Global is a mission-driven, global leader with a proven track record in complex program implementation in the international development sector. We offer bold solutions and technical excellence in Health, Economic Growth, Governance, Research & Evaluation, Environment & Energy, Gender Equality & Social Inclusion. Working with our many partners, we have driven measurable social impact for more than 55 years, to achieve our mission of improving the quality of life and economic well-being of people worldwide. We operate in remote and challenging environments and employ more than 3,700 staff in over 50 countries. For more information about us and what we do, visit our website at www.abtglobal.com 

Commitment to Equity 

Abt Global values individuality and celebrates difference with a strong commitment to diversity, equality, racial equity, gender, and disability inclusion. We strongly encourage women, men, people with diverse backgrounds and people living with disabilities to apply for this position

Commitment to Safeguarding 

We are deeply committed to safeguarding, to protect and prevent harm and abuse to individuals we work for and who work for us. Our recruitment and selection procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. We will not tolerate discrimination, harassment, child abuse, sexual abuse or exploitation in any form, and expect everyone to be treated with respect and dignity.

How to Apply: 

Applications close on 11 November 2024 at midday.    

Please apply online by submitting a cover letter addressing how you meet the requirements of this role and up-to-date comprehensive CV as a single file.  

#LI-AUSBRIT #LI-HN1