Position Summary:

The HR team undertakes core functions: Recruitment and HR Employee Services Management. The HR Coordinator will be a critical member of the HR Team performing a breadth of activities to support the core Service functions as part of a multi-skilled team.

Key Responsibilities:

Contracting

• Work closely with the HR Coordinator, Recruitment and HR Specialist, ES to ensure:
  • Contracts for new starters (long term and short term personnel) are effected
  • Regular communication to managers on the status of employment contracts.
  • Employment agreements and contracts remain current and variations are in place in a timely manner. 

Payroll:

• Support the HR Specialist in coordinating LES Payroll timesheet process and facilitate fortnightly payroll updates.
• Support the HR Specialist in coordinating LTA Payroll timesheet process and all leave and payroll queries
• Coordinate all salary sacrifice processes and provide feedback to any queries/matters raised by employees.
• Assist with the Fiji National Provident Fund (FNPF) membership registration and administration, maintaining current and accurate HR records. 

ATLAS (HRIS):

• Act as an ATLAS System Champion providing mentoring and training to colleagues as needed.
• Action New starters/Terminations registration on ATLAS and update ATLAS records where required.

Leave Management: 

• Working with the Finance Team, support to maintain accurate records of staff leave balances and ensure monthly leave reports are available to line managers flagging any anomalies.
• Process and track all types of leave requests in accordance with organizational policies.

Compliance and Background Checks

• Lodge and track police checks for all LES staff members.
• Ensure all HR documents are saved to file and assist with audit preparation.
• Maintain a secure and up-to-date database of compliance documentation.

Onboarding Support

• Inductions: Coordinate onboarding and induction of new starters to FPSP including, office walk-arounds and inductions, WHS briefings with support from the HR Manager as required
• Prepare New Starter Announcements: draft and circulate introductory emails to all staff prior to commencement.
• Documentation: Coordinate onboarding schedules and ensure all pre-employment requirements are met.
• Visas: Assist in the preparation and submission of visa applications for international staff and program visitors and track visa statuses and ensure timely renewals and compliance with immigration regulations.
• Insurance: log new starters (additions), and leavers (deletions), provide quarterly Insurance reports to the home office team and in country broker/insurer.

Employee Engagement

• Field or address as appropriate general queries from staff in a confidential and efficient manner, adhering to HR policies and procedures, liaising with the Brisbane Head Office as required.
• Coordinate all-staff communications.
• Work in collaboration with operations team to plan and execute employee engagement activities.
• Support HR initiatives that promote a positive and inclusive workplace culture.

Employee Letters and Documentation

• Draft employment-related letters including confirmation of employment, salary letters, and other HR correspondence as required.
• Ensure all documentation is accurate, timely, and aligned with organizational standards.

General

• Provide leave coverage for HR team members, including surge support for Recruitment activities (e.g. reference checks, due diligence checks and interview support).
• In collaboration with Abt Global’s Learning & Development team, ensure the uptake and participation of training both mandatory and voluntary.
• Other duties as directed by the HR Specialist.

Key Deliverables:

• Timely & responsive delivery of responding to staff queries.
• Timely delivery of all HR activities always adhering to principles of ethical behaviour and integrity.
• Retain high level of discretion and confidentiality as required.
• Always maintain data privacy. 

Key Working Relationships

Reporting to:

• HR Specialist, Employee Services

Other:

• Platform Leader
• PMU HR Team and broader Operations Hub Team
• PMU Performance Learning and Communication Hub and Cross Cutting Priorities Hub
• Sector Program Teams
• Home Office P&C, finance, and legal and risk teams 

Selections Criteria:

• Qualifications in HR or administration preferred.
• Minimum 3 years of experience in a similar role performing HR functions.
• Previous experience with NGOs or working in development.
• Knowledge of local labour laws and practices.
• Excellent understanding of the recruitment lifecycle and coordination of onboarding processes.
• Strong coordination, editing and writing skills, with excellent attention to detail 

Abt Global is a mission-driven, global leader with a proven track record in complex program implementation in the international development sector. We offer bold solutions and technical excellence in Health, Economic Growth, Governance, Research & Evaluation, Environment & Energy, Gender Equality & Social Inclusion. Working with our many partners, we have driven measurable social impact for more than 55 years, to achieve our mission of improving the quality of life and economic well-being of people worldwide. We operate in remote and challenging environments and employ more than 3,700 staff in over 50 countries. For more information about us and what we do, visit our website at www.abtglobal.com.

Abt Global values individuality and celebrates difference with a strong commitment to diversity, equality, racial equity, gender, and disability inclusion. We strongly encourage women, men, people with diverse backgrounds and people living with disabilities to apply for this position.

We are deeply committed to safeguarding, to protect and prevent harm and abuse to individuals we work for and who work for us. Our recruitment and selection procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. We will not tolerate discrimination, harassment, child abuse, sexual abuse or exploitation in any form, and expect everyone to be treated with respect and dignity.