About Palladium
Palladium is a global development and consulting firm, part of the GISI Consulting Group, working alongside some of the world’s leading project management and engineering organisations. We partner with governments, businesses, investors and communities to design and deliver complex programs that create lasting impact. With a presence across more than 90 countries, Palladium offers the opportunity to work on meaningful challenges, alongside talented colleagues, in environments where your work can truly make a difference.

About The Program
Katalis Phase 2 (2026–2031) is a partnership between the governments of Australia and Indonesia, funded by the Department of Foreign Affairs and Trade (DFAT), and implemented in collaboration with the Government of Indonesia. The program strengthens bilateral economic engagement under the Indonesia–Australia Comprehensive Economic Partnership Agreement (IA‑CEPA) through two mutually reinforcing pillars: 

• Pillar 1: IA‑CEPA institutional architecture & policy reform (secretariat and implementation support).
• Pillar 2: Skills, Businesses & Inclusive Growth, including the Katalis Business Partnership Fund (KBPF) to test, scale, and commercialise inclusive, climate‑smart business models with Indonesian SMEs and Australian partners.

Purpose of Position 
Under the direction of the Operations Lead, the HR Coordinator supports the effective delivery of Katalis Phase 2 by managing day to day human resources operations, ensuring compliance with DFAT, Palladium, and Indonesian labour law requirements. The role maintains accurate HR records and systems, coordinates transparent and inclusive recruitment, and ensures smooth onboarding for all personnel. It administers payroll inputs, benefits, and insurance processes, and supports performance management through timely tracking and documentation. The Coordinator provides first line HR guidance to staff and managers, assists with grievance handling, and helps maintain positive workplace relations. The position also contributes to continuous improvement of HR processes and systems, supports visa and contract administration, and prepares routine HR reporting. Overall, the role ensures that HR functions operate efficiently, compliantly, and in support of a well managed, professional, and inclusive program environment.

 Primary Duties and Responsibilities:

• Coordinate daily HR operations ensuring compliance with DFAT requirements, Palladium policies, and Indonesian labour law.
• Maintain accurate, confidential HR records and systems for all personnel categories, including supporting audits and data‑quality checks.
• Manage recruitment and onboarding processes end‑to‑end, ensuring transparent, merit‑based selection and inclusive hiring practices.
• Administer contracts and personnel lifecycle actions, including monitoring contract end dates, extensions, amendments, onboarding, and off‑boarding.
• Coordinate payroll and benefits administration with Finance, ensuring accurate salary inputs, BPJS, tax, insurance, and statutory obligations.
• Support performance management processes, tracking documentation, timelines, evaluations, and staff development plans.
• Provide first‑line HR support to staff and managers, assisting with routine queries, employee relations, grievances, and coordination of investigations.
• Maintain and support HR systems (Kompas, Deltek, ADP, Cornerstone), ensuring data integrity and smooth integration with organisational workflows.
• Contribute to HR policy, guideline, and process improvements, including updates to manuals and continuous improvement initiatives.
• Provide HR coordination and administrative support to the Operations Lead and HR consultants, including reporting, planning, and general HR duties as required.

Please refer to the Terms of Reference to learn more about the role ToR - HR Coordinator 20260720.pdf

Required Qualifications:

Essential

• Tertiary qualification in human resources, business administration, or a related field.
• 5 or more years’ experience in HR coordination or HR administration roles, preferably within donor‑funded or international development programs.
•  Demonstrated experience in recruitment, onboarding, contract administration, and HR record management.
• Strong understanding of Indonesian labour law, BPJS, payroll inputs, and statutory employment requirements.
  Experience using HRIS platforms (e.g., Kompas, Deltek, ADP, Cornerstone, Sunfish/Power Automate or similar).
• Proven ability to maintain confidentiality, manage sensitive information, and ensure compliance with organisational policies.
• Strong interpersonal skills with the ability to support staff, resolve routine HR issues, and facilitate positive workplace relations.
• Understanding of gender equality, disability inclusion, and social inclusion principles in HR practices.
• Excellent organisational skills, attention to detail, and ability to manage multiple priorities.
• Strong written and verbal communication skills in Bahasa Indonesia; working proficiency in English.

Desirable

• Experience working with DFAT‑funded programs or within an international NGO or consulting firm.
• Knowledge of safeguarding, child protection, and compliance requirements for development programs.
• Experience supporting performance management processes and staff development activities.
• Familiarity with visa/work permit processes for international personnel.
• Experience contributing to HR process improvement or system implementation.

We are committed to building a diverse, geographically dispersed workforce that strengthens the support we provide.
We welcome applications from candidates of all backgrounds, including First Nations peoples, people of diverse sexual orientations, gender identities and expressions, and people with disabilities - disclosure will not affect your application, and we will work with you to provide appropriate adjustments.

To be considered for this position, you must have valid work rights in the country where the role is based. Please note that visa sponsorship is not available for this role.

Salary and benefits: Competitive locally engaged salary and benefits.

Please note: While this role does not involve direct work with children, the successful candidate will still be required to complete a police check and relevant due diligence checks as part of Palladium’s commitment to being a child-safe organisation.

How to Apply
Click the "Apply Now" button

Please submit your application online, including your CV and a brief cover letter, outlining your suitability in line with the requirements of the position. 

Closing date: Tuesday 04 August 2026 11.59pm (Jakarta time)

Applications will be accepted on a rolling basis. We encourage you to apply early as the position may close once a suitable candidate is found. Please note that only shortlisted applicants will be contacted.

Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.

Safeguarding - We define Safeguarding as all the actions taken by Palladium to protect our people, communities where we work and our clients from harm, including Sexual Exploitation, Abuse or Sexual Harassment; Child Abuse in any form; Trafficking for sexual exploitation of adults or children and any form of Trafficking of children. We have zero tolerance for all forms of child abuse as well as sexual exploitation, abuse and harassment and zero-tolerance for inaction to prevent, protect against, respond to and report harm. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process. Our Code of Conduct and Child Safeguarding and Protection against Sexual Exploitation, Abuse and Harassment Guidelines have additional details.