Position Title:    Grant Officer
Location:    Jakarta
Period of Assignment:    1 (one) year, with the possibility of extension
Reporting To:    Grant Manager

Background

The Australia-Indonesia Partnership Towards an Inclusive Society, or INKLUSI, is working to increase the participation of marginalized groups in, and their benefit from, Indonesia’s socio-cultural, economic and political development. INKLUSI works with government and civil society partners to advance their work in gender equality, the rights of persons with disabilities and social inclusion. INKLUSI supports the Government of Indonesia’s agenda for inclusion, including through national development plans and the Sustainable Development Goals. ​

INKLUSI is a five-year bilateral Australian and Indonesian Government program (up to A$75 million over 2021-2026) with a possible 3-year extension of up to A$45 million (2026-2029). It is partnering with 11 Indonesian civil society organisations, 8 research partner institutions and their networks across 32 provinces, >120 districts, and >800 villages in Indonesia.

Duty Statement:

Reporting to the Grant Manager and working closely with the relevant Partnership Coordinator, the Grant Officer is responsible for providing financial management advice, grant reporting, grant processing, and technical assistance to INKLUSI’s partners. This role ensures all activities are carried out effectively and efficiently, in accordance with the procedures and guidelines set out in the INKLUSI Grants Manual and INKLUSI Operations Manual.

Specific Duties:

• Play a central role in the development and implementation of partner’s annual work plan by providing grant planning, finance, and budgeting advice.
• Support the partnership team, and others to track activities and budgets; and provide support related to resource allocation/reallocation, activity spending, budget vs actual and grants tracking
• Provide the Partnership and MERLA Teams with financial and budget analysis on progress to date, including risk assessments, review of partner audits, and compliance checks against INKLUSI financial guidelines and partner SOPs; advise teams on identified weaknesses.
• Conduct the fiduciary assessment of INKLUSI partners as requested.
• Conduct training for partners related to the Partner Financial Reporting and INKLUSI Financial Guideline
• Monitor, track, and verify all Partner financial reports and acquittals. Ensure all financial records and reports are updated in the INKLUSI Management Information System (MIS) in a timely manner.
• Prepare payment documents related to tranches and core funding payments
• Conduct field visits to monitor grant spending and triangulate acquittal reporting. Visits can also be used as opportunities to provide finance/grants advice and skills transfer to Partner finance staff.
• Ensure that Partner annual audits are conducted and loaded into INKLUSI MIS. Also check that planned partner participatory audits are actioned and completed.
• Conduct field audits on a regular basis or in response to any suspicions or irregular findings identified in acquittal reports
• Contributes to the INKLUSI Grant Manual and Partner Financial Guideline updates.
• Process partner financial reconciliation and refund of the remaining funds
• Maintain proper filing and archiving of all grant partner documents in both soft and hard copy.
• Perform other duties as assigned by management.

Required Qualifications

• Bachelor’s degree in accounting, Financial Management or a related field;
• Minimum 5 years of work experience in a similar field;
• People with disabilities and marginalized groups are priority.
• Experience working in development sector particularly donor-funded programs;
• Able to work with minimal supervision
• Strong computer skills and MS 365 ability particularly MS Word, PowerPoint, and Teams;
• Proven ability to take on a variety of different tasks without becoming overwhelmed
• Good communication and interpersonal skills

How to Apply

This is a Locally Engaged Staff (LES) position.

Candidates are encouraged to apply as soon as possible or by 12 December 2025, at 5 pm Jakarta Time at the latest.

To be considered, please submit:

• Your application by email to recruitment@inklusi.or.id
• Email subject line: Application – Grant Officer

We strongly encourage applications from women, persons with disabilities, and Indigenous Peoples, as well as individuals from diverse backgrounds.

We appreciate all applications; however, only shortlisted candidates will be contacted.

We are an equal-opportunity employer, basing employment on merit and qualifications as they relate to professional experience and position expectations. We do not discriminate against any employee or applicant on the basis of race, religion, sex, gender identity, disability, age, or any other basis protected by law

ABOUT COWATER

Founded in 1985, Cowater International is a leading global development consulting company. Headquartered in Ottawa and with corporate hubs in Auckland, Berlin, Brussels, Helsinki, London, Madrid, Manila, Nairobi, Singapore and Stockholm, Cowater International has successfully delivered a portfolio of over 2500 projects and assignments in more than 95 countries. We work with governments, private sector actors and communities implementing projects that support socio-economic development, institutional strengthening, environmental improvements and advance equal opportunities for all. We are a diverse and experienced team committed to building a better tomorrow for the people we serve. Our adaptive approach to management has led to our yearly award-winning work and recognition as one of Canada’s Best Managed Companies since 2017.

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