Program Background

Pacific Australia Skills is a significant Australia investment which stands to make a major contribution to supporting social and economic growth in the region through strengthening the skills and training sector across the Pacific and Timor-Leste. Pacific Australia Skills builds on the achievement of 17 years of Australia Government support for skills and training in the Pacific.

About DT Global

DT Global is shaping a future where sustainable development and innovation empower individuals, communities, and nations. We work in partnership with local stakeholders to foster inclusive prosperity, social equity, and environmental stewardship. Our global team of 2,500 staff and experts work in over 90 countries to solve complex problems in the peacebuilding, governance, economic development, environment, and human development sectors. With a track record of technical excellence and more than 60 years of international development experience and relationships, we deliver innovative solutions that transform lives.

For more information, please see www.dt-global.com

The Role

The Finance Coordinator is responsible for administering and implementing the financial operations of the Pacific Australia Skills in-country office ensuring that financial activities are undertaken in accordance with Pacific Australia Skills policies and work instructions. The Finance Coordinator will provide support to the Country Operations Manager and Regional Finance Manager in completing all finance activities.

This position reports to the Operations Manager.

Roles and Responsibilities

• Oversee the implementation of internal control mechanisms to mitigate financial risks.
•  Oversee country accounts reconciliation and payables as well as review of all payments processing related to suppliers and maintenance of payment records and validation of sales to the student management system.
• Prepare and submit weekly cashflow forecast for country office, in accordance with Regional Office Finance team guidelines.
• Prepare reconciliations as required within the Pacific Australia Skills finance framework such as weekly bank reconciliations and monthly account reconciliations.
• Prepare and submit monthly vendor statement reconciliations.
• Support Operations Manager and Regional Manager Finance with investigating and reporting on significant budget variances.
• Administer the petty cash account and ensuring prompt reimbursements of expenses and weekly reconciliations of account.
• Administer banking of any cash receipts within two days of receipt.
• Process and monitor financial transactions within the Pacific Australia Skills finance system for the office including, but not limited to, purchase orders/invoices, sales invoices, student stipends, fixed asset purchases, payments and approval workflow.
• Work with the Regional Office Finance team to manage finance documentation, scan and record financial correspondence, and manage the finance mailbox.
• Liaise with the Pacific Australia Skills Manager Finance and the Pacific Australia Skills Payroll Officer regarding adherence to, and changes to, relevant labour laws including processing of local income tax and other payments, and reporting.
• Complete GST/VAT and other consumption tax reporting requirements.
• Administer bad debts ensuring proper records are maintained and reporting outcomes to the Country Director and the Pacific Australia Skills Finance Manager on a regular basis.
• Assist with any adhoc duties as assigned by Operations Manager, Country Director or Manager Finance.
• Adhere to the finance and accounting practices in line with DFAT (Australian Aid) and Pacific Australia Skills guidelines.
• Establish good communications with the country customs and duty office and process all claims for duty exemption.
• Provide a high level of customer service for the Pacific Australia Skills, both internally and externally.
• Contribute to developing harmonious working relationships with DFAT, colleagues and key stakeholders, and assist to build the profile and reputation of Pacific Australia Skills as a high performing support program.
• As a member of the Pacific Australia Skills team, contribute to program strategy development and work planning; integration of GEDSI, First Nation perspectives, environmental considerations and other cross-cutting issues; fostering of a collaborative team; and measurement of results and production of reports.
• Other tasks and duties as required to ensure the smooth and effective delivery of Pacific Australia Skills. 

About You

Selection Criteria

Essential Experience and Knowledge

• A tertiary qualification and/or extensive experience in finance or accounting field.
• Demonstrated experience in operating within a finance environment using computerised finance systems.
• Proven ability to work independently, often under pressure, and exercise sound judgement in the development and implementation of financial management functions.
• Demonstrated knowledge and experience in establishing priorities, organising workloads, achieving objectives and meeting tight deadlines within medium to large business such as an education provider.
• Ability to work collaboratively as part of a small and dedicated team, as well as across multiple sites.
• Intermediate or advanced skills in the use of Microsoft Excel, Word, Outlook and PowerPoint.
• Understanding of and commitment to Gender Equality, Disability and Social Inclusion (GEDSI), Child Protection, Prevention of Sexual Exploitation, Abuse and Harassment (PSEAH), prevention of human trafficking, environmental protection, anti-corruption and other DFAT safeguarding policies.

Click on the link or copy paste it to access the full Terms of Reference for this position: https://tinyurl.com/yssp9cus 

HOW TO APPLY
Click the 'Apply Now' button.

Please submit
1) Your CV
2) A cover letter addressing the selection criteria

  
APPLICATIONS CLOSE 12 June 2025 Thursday, 11:59pm Fiji time

Should this role be of interest, we encourage you to apply as soon as possible. All applications will be reviewed on a rolling basis. Kindly note only shortlisted applicants will be contacted.

DT Global strongly encourages applications from individuals with diverse backgrounds including First Nations, diverse SOGIESC and people with disabilities. People with lived experience of the regions in which Pacific Australia Skills operates are strongly encouraged to apply.

DT Global is committed to child protection and safeguarding the welfare of children in the delivery of our international development programs. We are committed to Safety and the Prevention of Sexual Abuse and Harassment (PSEAH), and bribery prevention. DT Global is an equal opportunity employer and we encourage women, men, people with diverse backgrounds and people living with disabilities to apply. This program is funded by the Australian Government and Managed by DT Global.