KEY INFORMATION
Position: Knowledge and Learning Consultant
Sector: Inclusive Growth
Reports to: Team Leader
Indicate dates: Full-time, 12 month contract with possibility for extension
Location: Jakarta, Indonesia
 
SUMMARY OF THE PROJECT
The Australia-Indonesia Partnership Towards an Inclusive Society, or INKLUSI, is working to increase the participation of marginalised groups in, and their benefit from, Indonesia’s socio-cultural, economic and political development. INKLUSI works with government and civil society partners to advance their work in gender equality, the rights of people with disabilities and social inclusion. INKLUSI supports the Government of Indonesia’s agenda for inclusion, including through national development plans and the Sustainable Development Goals.
 
INKLUSI is a five-year bilateral Australian and Indonesian Government program (up to A$75 million over 2021-2026) with a possible 3-year extension of up to A$45 million (2026-2029). It is partnering with 11 Indonesian civil society organisations (CSO Partners), 8 research partner institutions (Research Partners) and their networks across 32 provinces, >120 districts, and around 800 villages in Indonesia.

Location: Dili, Timor-Leste

Job description

Position: Panel Admin Officer

Duration: Full time from March - December 2025

Location: Bangkok, Thailand

Reports to: P4I’s Senior Operations Manager

Closing date: 11:59 pm (Bangkok time) on Friday, 14th March 2025.

The Role

The Panel Admin Officer will provide administrative support to P4I’s operations and technical teams in managing panel resources, contact person and billing. This role will report directly to the Senior Operations Manager and work closely with the Disaster Risk Reduction and Climate Change (DRRCC), Gender Equality, Disability and Social Inclusion (GEDSI), Monitoring & Evaluation (M&E) and Communications (Comms) teams to maintain panel resources and track panel tasking notes.

The anticipated salary is 40,000 - 60,000 THB/month or equivalent.

This position is open to Thai nationals only. Please only apply if you are a Thai national.

Program Background

Partnerships for Infrastructure (P4I) is the Australian Government’s flagship infrastructure initiative for Southeast Asia. It partners with Cambodia, Indonesia, Laos, Malaysia, Philippines, Thailand, Timor-Leste, Vietnam and the Association of Southeast Asian Nations (ASEAN) to foster inclusive growth through sustainable economic infrastructure (i.e. transport, energy, telecommunications, and utilities).

Delivered through a single cohesive team, the initiative is led by the Australian Department of Foreign Affairs and Trade in collaboration with EY, Adam Smith International, The Asia Foundation and Ninti One. The Program’s Head Office is in Bangkok.

P4I focuses on infrastructure prioritisation and planning, policy and regulation, and procurement and project preparation (P4I does not finance the delivery of infrastructure). All services aim to address gender equality, disability and social inclusion, disaster risk reduction and climate change issues.

Further information about P4I is available at www.partnershipsforinfrastructure.org

Responsibilities

The responsibilities of the position will include, but not be limited to:

• Provide general administrative support related to P4I panel advisers, ensuring records are accurate and up to date.
• Organise panel briefings, onboarding sessions, and provide guidance on invoices and timesheet submissions to panel members.
• Handle routine inquiries and provide administrative support to technical team members regarding panels.
• Ensure due diligence for panels is complete and current.
• Assist in preparing supporting financial documents for processing of invoices.
• Provide monthly reports to the technical teams relating to panel usage.
• Under the oversight of Senior Operations Manager, ensure compliance with company policies and financial procedures.
• Support scheduling of interviews for Hub Based positions, oversight of technical tests and conduct screening calls.
• Support other administrative tasks as requested by the Senior Operations Manager.

In undertaking all the above, the position will operate as part of P4I’s One-Team, contributing to well-coordinated planning and delivery across all members of the Delivery Partner organisations.