Job description

Position: Panel Admin Officer

Duration: Full time from March - December 2025

Location: Bangkok, Thailand

Reports to: P4I’s Senior Operations Manager

Closing date: 11:59 pm (Bangkok time) on Friday, 14th March 2025.

The Role

The Panel Admin Officer will provide administrative support to P4I’s operations and technical teams in managing panel resources, contact person and billing. This role will report directly to the Senior Operations Manager and work closely with the Disaster Risk Reduction and Climate Change (DRRCC), Gender Equality, Disability and Social Inclusion (GEDSI), Monitoring & Evaluation (M&E) and Communications (Comms) teams to maintain panel resources and track panel tasking notes.

The anticipated salary is 40,000 - 60,000 THB/month or equivalent.

This position is open to Thai nationals only. Please only apply if you are a Thai national.

Program Background

Partnerships for Infrastructure (P4I) is the Australian Government’s flagship infrastructure initiative for Southeast Asia. It partners with Cambodia, Indonesia, Laos, Malaysia, Philippines, Thailand, Timor-Leste, Vietnam and the Association of Southeast Asian Nations (ASEAN) to foster inclusive growth through sustainable economic infrastructure (i.e. transport, energy, telecommunications, and utilities).

Delivered through a single cohesive team, the initiative is led by the Australian Department of Foreign Affairs and Trade in collaboration with EY, Adam Smith International, The Asia Foundation and Ninti One. The Program’s Head Office is in Bangkok.

P4I focuses on infrastructure prioritisation and planning, policy and regulation, and procurement and project preparation (P4I does not finance the delivery of infrastructure). All services aim to address gender equality, disability and social inclusion, disaster risk reduction and climate change issues.

Further information about P4I is available at www.partnershipsforinfrastructure.org

Responsibilities

The responsibilities of the position will include, but not be limited to:

• Provide general administrative support related to P4I panel advisers, ensuring records are accurate and up to date.
• Organise panel briefings, onboarding sessions, and provide guidance on invoices and timesheet submissions to panel members.
• Handle routine inquiries and provide administrative support to technical team members regarding panels.
• Ensure due diligence for panels is complete and current.
• Assist in preparing supporting financial documents for processing of invoices.
• Provide monthly reports to the technical teams relating to panel usage.
• Under the oversight of Senior Operations Manager, ensure compliance with company policies and financial procedures.
• Support scheduling of interviews for Hub Based positions, oversight of technical tests and conduct screening calls.
• Support other administrative tasks as requested by the Senior Operations Manager.

In undertaking all the above, the position will operate as part of P4I’s One-Team, contributing to well-coordinated planning and delivery across all members of the Delivery Partner organisations.

About the program: GREAT is an innovative, market-oriented program funded by the Australian Government and working in Son La and Lao Cai provinces in northwest Vietnam. The program works with innovative and forward-thinking commercial businesses, as well as government partners, to identify and unlock economic opportunities for ethnic minority women producers and entrepreneurs.

https://equality.aus4vietnam.org/

A strategic opportunity for the right business partner

Objective

The objective of the GREAT program is to work with one or more sector partners to test, develop and operationalise innovative business ideas that seek to transform the medicinal plant commodity sectors from low value conventional production toward GACP-WHO compliance to access potential markets in Son La and Lao Cai and open up mutual opportunities for ethnic minority women producers and pharmaceutical industry business investors. This is an ambitious agenda that seeks to build strong and effective partnerships between sector leaders and ethnic minority women suppliers and requires both innovation and a commitment to the medicinal plant commodity sector in northwest of Vietnam.

The GREAT program is seeking to support business initiative and innovation and would like to hear from those willing and able to try new ways of working with small scale producers and cooperatives and who are prepared to invest in successful models to develop the medicinal plant commodity sector in northwest Vietnam. The right business partner(s) will have the following expertise and interests:

• A track record in the production, supply and/or manufacture of medicinal plant products from northwest Vietnam
• Extensive knowledge, know-how and networks in the medicinal plant commodities sector and supply chains in Vietnam, particularly the northwest
• A track record of working with ethnic minority producers and cooperatives and/or in the development and support of supply chains characterised by large numbers of small scale producers
• Feasible business plans (under implementation or to be implemented) that seek to develop the GACP-WHO medicinal plants production areas Son La and/or Lao Cai
• Willingness and capacity to co-invest in supply chain development and production support

If the above applies to you or your organisation, then GREAT would welcome your Expression of Interest:

Your commitment: partnering with GREAT, provincial stakeholders and ethnic minority producer communities, particularly women, to pilot solutions for the development of the medicinal plant commodities sector in northwest Vietnam, including co-investing in the form of expertise, resources and finance.

GREAT’s commitment: supporting selected partners with critical resources including technical expertise and co-financing mobilise producers, build production and semi-processing capability and develop mutually beneficial production and off-take arrangements to drive quality, growth and resilience in the sector.

Background

Partnerships for Infrastructure (P4I) is an Australian Government initiative partnering with Southeast Asia to foster inclusive growth through sustainable infrastructure. P4I works with and provides services to Cambodia, Indonesia, Laos, Malaysia, Philippines, Thailand, Timor-Leste, Vietnam and the Association of Southeast Asian Nations (ASEAN).

The focus is on infrastructure planning and prioritisation, procurement, and policy and regulation, using either rapid or longer-term infrastructure advisory services, government partnerships, and regional learning and networking. All services include the cross-cutting priorities of gender equality and social inclusion, and disaster risk reduction and climate change.

Delivered through a single cohesive team, the initiative is led by the Australian Department of Foreign Affairs and Trade in collaboration with Ernst & Young, Adam Smith International, The Asia Foundation and Ninti One. P4I has a regional hub in Bangkok, with staff in Canberra and each target country location.

Location: Jakarta, Indonesia