Summary
Program & Position Summary
SIAP SIAGA is an Australia-Indonesia partnership funded by the Australian Government (DFAT) that supports the Government of Indonesia to strengthen disaster risk management, preparedness, resilience, and recovery. The program works at national and sub-national levels in partnership with government institutions, civil society, and other stakeholders to strengthen disaster management systems and promote inclusive and climate-resilient approaches.
SIAP SIAGA is seeking a Program Assistant to provide day-to-day program, administrative, finance, secretarial, and information management support to the National and Regional Program Lead and the wider program team. The role will work closely with program, operations, national and sub-national teams, as well as key government counterparts including BNPB, Bappenas, MoHA, MoSA, and MoFA.
The position is home-based in Jakarta, with occasional work from the SIAP SIAGA extension office at BNPB as required.
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Description
Role and Responsibilities:
Under the direction of the National and Regional Program Leads and Program Coordinator, the Program Assistant will:
1. Review monthly invoices and supporting documentation submitted by national and regional team consultants, ensuring compliance with Palladium and DFAT policies and requirements, and follow up with the Finance Team as required.
2. Support the monitoring of consultant performance, including the review of progress reports and deliverables from individual consultants and consulting firms, and assist in ensuring that all deliverables are completed in accordance with the agreed Terms of Reference.
3. Prepare settlement reports for national and regional program activities in close coordination with the Program Coordinator and National Program Team and ensure that all disbursements are accurately recorded in the respective national and regional financial reports.
4. Support the national and regional program in compiling of supporting documents for monthly and quarterly reports and ensuring all documents are properly available and saved in share drive.
5. Work closely and effectively with SIAP SIAGA national and regional program and wider team to keep them well informed of upcoming commitments and responsibilities and following up appropriately.
6. Support preparations for meetings, FGDs, workshops, seminars, and other relevant events to be organised and hosted by BNPB or other related line ministries partners.
7. Work closely with other members of program and operations teams to ensure that activity arrangements are prepared in timely and in compliance with Palladium and DFAT regulations and policies.
8. Follow established operational processes and procedures in accordance with relevant Palladium and DFAT requirements and principles, including procurement rules, value for money, fraud control and audit requirements.
9. Other duties may reasonably be required by the National and Regional Program Lead, consistent with the scope of work within this TOR.
Duration and location:
It is anticipated that the total contract input day will be 90 days from 23 November 2026 to 30 April 2027. The work will be a combination of BNPB office, Palladium office in Jakarta as required, and home.
Key Relationships:
• Report to the National and Regional Program Lead
• Coordinate closely with and work under daily supervision of the Program Coordinator.
• Work closely with National Program Team members, Operation Team members, STAs of National and regional Program, and Sub-national SIAP SIAGA Team when required.
