1. Invitation to Submit Proposal 

The Social Protection, Inclusion and Gender Equality (SPRING) Program invites qualified and experienced contractors to submit technical and financial proposals for the fit-out of its Occidental Mindoro office located at the Capitol Compound, Brgy. Payompon, Mamburao, Occidental Mindoro. The assignment covers the improvement of the existing old accounting office and its conversion into a functional, safe, professional and ready-to-use SPRING office in accordance with the approved design, drawings, specifications, applicable Philippine codes and the requirements of this RFP. 

Bidders are expected to review the site conditions and the issued design documents carefully, verify measurements before fabrication or installation, and include all labor, supervision, materials, tools, equipment, transport, testing, commissioning, permits and incidental works necessary for complete delivery. 

About SPRING 

The Department of Foreign Affairs and Trade (DFAT) Social Protection, Inclusion and Gender Equality (SPRING) program is Australia's flagship investment of support to the Philippine Government on Social Protection, Gender Equality, Disability, Social Inclusion and Indigenous Inclusion. It is an AUD 40 million investment over five (5) years supporting the joint Development Partnership Plan between the Government of Australia and the Philippine Government. 

SPRING's objective is that Australia works in partnership with the Philippine Government to improve systems and structures that reduce poverty and inequality and advance gender equality and the rights of people with disabilities. 

SPRING has four mutually reinforcing End of Program Outcomes: 

1. Philippine Government social protection plans, policies and programs increasingly close gaps in the social protection floor. 
2. The Department of Social Welfare and Development (DSWD) and select LGU systems increasingly deliver quality social protection that is inclusive, gender and shock responsive, and climate sensitive. 
3. The Philippine Government increasingly invests in gender responsive policies, plans, programs and systems. 
4. The Philippine Government improves data, systems and targeting to enable people with disability and Indigenous Peoples improved access to targeted services. 

2. Project Background and Context 

SPRING is Australia's flagship economic growth program in the Philippines, funded by the Australian Government through the Department of Foreign Affairs and Trade (DFAT) and implemented by Cowater International. SPRING works with national and local government partners, the private sector and communities to promote inclusive, climate-resilient and sustainable economic growth. 

As part of its engagement in Occidental Mindoro, SPRING intends to establish a provincial office within the Capitol Compound in Mamburao to support program operations, stakeholder engagement and coordination activities. 

SPRING will establish an office in the existing old accounting office within the Capitol Compound in Mamburao, Occidental Mindoro. The space is approximately 25-27 square meters and is intended to be converted into a functional, safe and professional office. 

A concept design, floor plan and interior perspectives developed in consultation with the Provincial Local Government Unit (PLGU) are attached as Annex B. The concept design reflects the PLGU's indicative vision for the office layout and functionality and is provided primarily to assist bidders in preparing costed proposals. 

Bidders may: 

(a) submit a proposal to deliver the concept design substantially as shown; and/or 

(b) propose an alternative design that meets or exceeds the functional requirements set out in Annex A and delivers improved value for money, usability, functionality or aesthetics within the available budget. 

Any proposed alternative design must clearly identify departures from the concept design and explain the rationale and benefits of the proposed approach. 

3. Objectives of the Assignment 

• Complete the improvement and conversion of the existing space into a fully functional SPRING office. 
• Deliver the fit-out in accordance with the approved floor plan, design intent, technical requirements, applicable Philippine standards and site requirements. 
• Provide complete, safe and good-quality architectural, electrical, mechanical, plumbing, furniture/fixture and finishing works necessary for occupancy and operation. 

4. Scope of Works:

The successful contractor will be responsible for: 

• General fit-out and partition works
• Meeting room construction and furnishing
• Workstation and storage areas
• Pantry and printing station
• Receiving area
• Air-conditioning installation
• Interior finishing works
• Electrical, lighting and network provisions
• Fire and life safety requirements
• Furniture, fixtures, and equipment installation

Please refer to the full RFP and annexes for detailed specifications and requirements.

5. Proposal Requirements 

Bidders should submit a complete proposal containing two parts: technical and financial. Failure to provide material information may affect the evaluation proposal. The indicative maximum budget available for this procurement is approximately PHP 800,000, inclusive of all applicable taxes, transport, testing, and commissioning costs.

Please refer to the full RFP and annexes for the detailed components of the proposal requirements. 

6. Proposed RFP Timeline

• Site visit / pre-bid meeting: 15 October 2026 
• Deadline for written questions: 20 October 2026 
• Proposal submission deadline: 30 October 2026 
• Notice of award / contract finalization: 10 November 2026 
• Target mobilisation: 15 November 2026 
• Target completion / turnover: 15 December 2026

SPRING may amend the above timetable. Any change affecting bidders will be communicated through the same channel used to issue the RFP.

7. Contractor Qualifications

• Valid and current Philippine business registration and permits applicable to the bidder. 
• Valid BIR Certificate of Registration and ability to issue official invoices/receipts compliant with Philippine requirements. 
• Valid PCAB license appropriate to the nature and value of the works. 
• Demonstrated experience in office fit-out, renovation or similar interior construction assignments. 
• Availability of qualified technical personnel and an accountable site supervisor. 
• Capacity to mobilize to Mamburao, Occidental Mindoro and complete the works within the proposed schedule. 
• Ability to comply with occupational health and safety, fire/life safety, environmental and site rules. 

8. Full RFP and Supporting Documents

Interested bidders must review the full RFP and supporting documents before preparing their proposal:

• Full RFP, including Annex A - https://www.cowater.com/wp-content/uploads/2026/10/RFP_Office_Fit_Out_O…
• Annex B: Architectural Floor Plan and Interior Perspectives - https://www.cowater.com/wp-content/uploads/2026/10/AnnexB-Architectural…

The full specifications, deliverables, evaluation criteria, contractual conditions, and required forms are contained in these documents. 

9. Proposal Submission Instructions

Submit the technical and financial proposals electronically by the stated deadline. The technical proposal and financial proposal should be clearly identified. Late or materially incomplete submissions may be excluded from evaluation. 

• Technical Proposal: clearly labelled and containing the information required in the full RFP
• Financial Proposal: clearly labelled and containing the information required in the full RFP
• Supporting / due diligence documents : included as separate attachments where practical. 

Submission email / portal: procurement@springphilippines.org 

Deadline: October 30, 2026, 5:00 PM close of business hours, Philippine Standard Time 

Required email subject: Proposal - Office Fit-Out - Occidental Mindoro - [Bidder Name] 

Late or incomplete proposals may be rejected by SPRING’s discretion. Bidders are responsible for ensuring that their submissions are received before the deadline.