The Role
The Program Activity Coordinator will be required to help assure that project management systems are built around all technical assistance assignments from the commencement of the activity while also assisting the Technical Leads in assuring quality of all assignments' outputs and deliverables. The Program Activity Coordinator will work predominantly with the Education Technical Lead, focusing on coordinating and implementing education-related initiatives, programs and interventions. A sound understanding of education systems, and a strong commitment to promoting education initiatives with flexibility to support other technical areas as needed, would be highly beneficial. A strong understanding of the social issues and the dynamics needed to combat these through a cross-sectoral approach will also be desirable.
Key responsibilities include:
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Support the Education Technical Lead in developing, implementing and monitoring annual, quarterly and monthly work plans and budgets, ensuring integration of MEL (Monitoring, Evaluation and Learning) and Communications/Public Diplomacy requirements.
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Coordinate meetings, workshops, stakeholder engagements, procurement activities and logistics while maintaining accurate records, documentation and compliance with organizational systems, SharePoint and program standards.
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Build and maintain effective relationships with government agencies, civil society organizations, implementing partners, DFAT and other stakeholders to strengthen collaboration, coordination and delivery of education-related initiatives.
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Support the recruitment, coordination, performance monitoring and reporting of Short Term Advisors and assist in the co-design and implementation of education interventions and program activities.
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Collect, maintain and analyze program data and evidence; support reporting requirements; monitor implementation progress and expenditure; and identify, document and manage risks in line with program frameworks.
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Contribute to a collaborative team culture, represent the program in meetings and workshops when required, support cross-functional initiatives and undertake additional duties and travel as needed to achieve program objectives.
*For full Terms of Reference visit: https://www.tautuapartnership.ws/vacancies
About you
You will have a strong understanding of program implementation across the project lifecycle, supporting the planning, coordination, delivery, monitoring and reporting of education initiatives. You will be a highly organized and collaborative professional with demonstrated experience managing multiple activities, coordinating stakeholders and supporting the effective delivery of complex development programs. Your ability to build and maintain positive relationships with diverse partners will contribute to achieving sustainable, locally driven outcomes. Experience working in the Pacific Islands region is highly desirable, reflecting an understanding of culturally responsive approaches and a commitment to locally led development.
Additional key requirements include:
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Experience in designing and implementing qualitative and quantitative studies, including incorporating GEDSI focus and analysis.
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Must have experience in quantitatively and qualitatively analyzing MEL data and synthesizing findings for programmatic use.
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Analytical thinking skills to break down complex data and information into manageable components and use evidence and logic to draw conclusions and make decisions.
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Ability to respond positively to change and adjust MEL approaches as needed and manage competing priorities in dynamic program environments.
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In-depth knowledge of Samoa’s government systems, civil societies, sectoral landscape and human development policy environment, with the cultural competence to navigate formal and informal protocols respectfully.
How to Apply
We welcome your interest in leading monitoring, evaluation and learning for Tautua in this key role. Please apply via the online job advertisement by clicking on the “apply” button. Your application must include:
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A written response addressing the selection criteria outlined in the TOR; and
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An updated CV
Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.
Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.
