Secretariat Coordinator

• Location: Port Moresby, Papua New Guinea
• Fulltime, fixed-term contract until June 2027
• Reserved for PNG nationals

Contribute to a world where people, communities and the planet thrive.

Tetra Tech International Development is a leading development consulting firm working with Government, businesses, and NGOs to solve complex development challenges in the Indo-Pacific region. For more information please visit our website 

The opportunity

Australia Awards PNG supports Papua New Guinea’s development by strengthening education, knowledge transfer, and institutional capacity, while building enduring Australia–PNG relationships. The program delivers high-quality education, fosters institution-to-institution partnerships, and develops the next generation of PNG leaders.

Reporting to the Manager, Governance & Partnerships, the Secretariat Coordinator is responsible for providing secretariat and administrative support for Australia Awards PNG Governance activities. As a member of Australia Awards PNG the Secretariat Coordinator fosters continuous improvement and innovation, ensures quality delivery, and maximises possible program outcomes for Australia Awards PNG.

Key responsibilities

• Provide high-quality secretariat, administrative and clerical support to PNG Australia Alumni Association (PNGAAA) and Australia Awards PNG governance bodies.
• Coordinate meetings, events, travel and logistics, including venue bookings, invitations, RSVPs and briefings.
• Support PNGAAA election processes, onboarding of new executives, and transfer of records and resources.
• Maintain accurate records, registers, correspondence, minutes, reports and audit-related documentation.
• Manage website, email and social media updates, and liaise with stakeholders to circulate key governance communications.
• Review and update SOPs, support a safe and professional work culture, and undertake other duties as required.

 About You

• Diploma qualification in administration, project management, communications, education, human resources development, or equivalent relevant experience.
• Strong stakeholder engagement, organisation and time management skills, with the ability to manage competing priorities effectively.
• Demonstrated experience in filing and managing financial transactions, including reviewing and analysing actual expenditure.
• Proven experience providing secretariat support services in a professional setting.
• Strong computer literacy, including proficiency across Microsoft Office 365 applications.
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How to Apply

If this opportunity has sparked your interest and you have the skills and expertise required, please click the "Apply for job" button via the Tetra Tech careers website. 

Please submit:

• Resume
• Statement of suitability (not exceeding two pages), demonstrating how your qualifications, experience, knowledge, skills, and personal attributes align with the selection criteria.

Apply before 23 June 2026 11:59pm AEST

Why Tetra Tech International Development?

As a leading development consulting firm, Tetra Tech International Development works with people and communities to solve some of the world's most complex challenges to achieve a positive impact.

Working at Tetra Tech International Development means working within a values-led organisation that invests in flexible work environments built on trust, safety and well-being. Through unified systems, flexible and supportive workplaces, we provide the foundations required for our team to enjoy the work they do and deliver value every day.

Read more about our culture, purpose and values here.

Tetra Tech International Development is an equal-opportunity employer and has a genuine commitment to diversity and inclusion. We encourage people with disability; First Nations Peoples; and people of all cultures, genders, abilities, and experiences to apply.

Should you require additional support with your application, please email IDEV.HRServices@tetratech.com or phone (08) 8375 4400.

Tetra Tech has a zero-tolerance approach to sexual exploitation, abuse and harassment (‘SEAH’), child abuse and exploitation, modern slavery and safeguarding related retaliation, and this zero-tolerance extends to inaction. Tetra Tech is committed to being a child safe organisation, and to promoting a culture that supports gender equality, and addresses the gendered drivers of violence against women and children. It is committed to fostering a culture where we prevent and respond decisively and appropriately to harm against people, and that all people are treated with dignity and respect, irrespective of country, project, or office where we work. This will require compliance with Tetra Tech’s Safeguarding and other Codes of Conduct and our associated safeguarding policies (Child Protection and Child Safety, Prevention of Sexual Exploitation, Abuse and Harassment (PSEAH) policy and procedure, and Modern Slavery. Any successful applicants will be required to undertake satisfactory referee and criminal record checks prior to being appointed to any position.

Tetra tech does not charge money or any kind of fee at any stage of the recruitment process (this includes applications, interviews, meetings, processing, administration, service and training). Tetra tech will never ask for your sensitive information, such as bank account or other login details, including username or password.