Primary Duties and Responsibilities: 

The primary responsibilities of the Finance and Administration Officer, can be broadly described as follows:

• Demonstrate commitment to the contract requirements and service delivery standards for the NCP MASS program.

Accurate and Efficient Program Finance Support

• Process program and reimbursable payments i.e. invoices, payment approval forms, expense claims, reimbursements for program related expenditure ensuring compliance with the Program Management Manual.Respond to queries from internal and external stakeholders regarding program payments i.e. invoices, expense claims, reimbursements and manage payments in line with program payment terms.
• Ensure all payment documentation is approved in line with the Program Delegation of Authority Matrix, assigned correct work breakdown structure cost code and submitted to Accounts Payable in a timely manner.
• Assist finance team and Finance Manager with reconciliation of financial data, financial reporting and internal and external audits.
• Maintain organized and accessible project financial records. Monitor and respond to emails received to the NCP Finance inbox.
• Contribute to the continuous improvement of finance and administration systems and processes. Perform any other duties as assigned or directed by the Finance Manager and Contract Manager.

Support Scholarships and Mobility Funds Management

• Process weekly scholar payments and third-party payments including domestic, international and foreign currency ensuring all payments are accurate and comply with the Program Management Manuals and NCP Fund Account SOP.
   
• Prepare monthly stipend payments for scholars and process payments on the 15th of each month. This includes investigation of variances, trouble-shooting issues and preparation of recommendations to the Senior Coordinator, Systems and Information to send to Manager, Scholarship, NCP Project Director for evaluation and approval before payment.
• Disperse payments to universities for the mobility funding rounds including entering invoices into the financial system, processing payments to universities from the mobility commonwealth funds bank account.
• Ensure weekly scholar payments documentation is approved, processed and accurately recorded into the relevant financial management system in a timely manner.
• Provide support to the internal and external audit of fund accounts.
• Support design and implementation of new funds account management and payment processes emerging from policy and program reforms and system updates.

Reporting Requirements

Reporting requirements may include but are not limited to:

• Attendance at client and team meetings, other requested meetings with stakeholders
• Regular (minimum of monthly) one to one meetings with your line manager on the status of personal performance, career development discussions and any other matters.
• Palladium encourages flexible work practices to enhance wellbeing, productivity and team culture.For this role, we require that employees maintain an in-office presence for the majority of their working week.For example, if an employee works five days a week, they must spend at least three days physically in the office.

Relationships

The FAO reports to the Finance Manager, NCP MASS and is a member of the Contract and Finance functional area. The role will work closely with the Finance Manager, Contract Manager and members of the broader team. Furthermore, will liaise directly with a range of stakeholders including service providers, suppliers and consultants.

Authority Levels

The role carries a moderate degree of autonomy and isresponsible for providing accurate and efficient finance and administrative support services for the NCP MASS program.

Required Qualifications:

Essential 

• Formal education or training in or bachelor level degree in either business, project management or commerce;
• Relevant hands-on experience in program finance and administration, preferably with the Australian Government or University sectors;
• Demonstrated strong financial administration skills;
• Demonstrated effective stakeholder engagement experience with a wide range of stakeholders;
• Demonstrated strong analytical thinking and pro-active problem solving;
• Excellent organisational and computer skills especially with MS Word and Excel;
• Excellent interpersonal skills;
• Proven strong written and verbal communication skills; 
• Fluency in English; and
• Demonstrated commitment to diversity and inclusion, particularly in a cross-cultural context.

Core Capabilities

The role will promote and demonstrate the following core values in all activities and behaviours

• One Team Culture: collaboration, trust and inclusion fuels results and success
• High Performance: diverse and passionate people capable of high performance and promoting a learning and growth culture
• Client focused: always aiming to meet and exceed internal and external client expectations
• Sustainability: ensuring everything we do goes beyond compliance to ensure sustainability and ethical considerations are woven into everything we do. This aligns equity, diversity and inclusion; safeguarding; and environmental objectives

To Apply

Please submit your application online, including your CV (no more than four A4 pages) and a two-page cover letter, outlining your suitability in line with the requirements of the position.

Closing date: Tuesday 31th March 2026, 11.59pm AEDT

Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.

Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.