Program Overview:    

FPSP, also referred to as the ‘Platform’, a Department of Foreign Affairs and Trade (DFAT) investment, will contribute to the delivery of Fiji’s national development priorities, in line with the Australia’s International Development Policy, the Fiji-Australia Vuvale Partnership and the Development Partnership Plan. 

The Platform will deliver key bilateral programs, such as health, education, scholarships, social infrastructure, governance, climate and emergency preparedness and response. Platform activities will identify and address climate risks, promote climate action, and gender equality, disability and social inclusion (GEDSI) across and beyond the sector programs.

The Platform has three functional Outcomes: 

1. The Platform has delivered its sector program outcomes, including through supporting strategic coherence, planning, partnerships management, data and learning across the portfolio of investments.
2. The Platform has prioritised gender equality, disability-inclusive development, and climate and disaster resilience, in its systems and practices. This includes in how it undertakes sector programming and its engagement with selected Government of Fiji (GoF) agencies.
3. The Platform administers timely and efficient programming that is: value for money; maximises use of local supply chains; and supports good governance, and public diplomacy, effective decision making and risk management.

The Platform implements over fifty percent of Australia’s bilateral development support to Fiji across a range of sector programs in education, health, Australia Awards, disaster response, cyclone recovery, social infrastructure and technical assistance to improve public sector governance in Fiji.   

The Platform integrates cross-cutting themes, including gender equality, disability and social inclusion (GEDSI), climate and disaster resilience, across sector programs. In particular, the Platform seeks to strengthen program outcomes by better addressing the needs of targeted populations including those who are often marginalised. 

AFEP Overview:

The Australian Government is supporting Fiji’s education sector through the Australia Fiji Education Program (AFEP, the Program) working with the Ministry of Education (MoE). 

The objective of the AFEP is “to work with the Government of Fiji under the Vuvale Partnership to catalyse quality education delivery for all Fijian children”. 

The changes expected by the end of the five-year program are: 

• EOPO 1: Schools, particularly trial schools, have improved student literacy and numeracy outcomes, supported by enabling policies, plans and data from the Ministry of Education. 
• EOPO 2: Heads of schools and teachers, supported by enabling policies and data from the Ministry of Education, provide a safe, resilient and inclusive learning environment for all students, particularly in trial schools. 

Four intermediate outcomes will provide pathways to meet these end of program outcomes in priority areas, like implementation of the revised literacy and numeracy curriculum in primary and secondary schools, professional development interventions, analysis and improvement of the Fiji Education Management Information System (FEMIS), as well as GEDSI and student wellbeing.  

The funding for the program is approximately AUD45 million over 9 years (5 years, with an option to extend for a further 4 years) and delivered through a range of activities to achieve the program’s objectives. Implementation modalities include technical advice, procurement of technical services and goods, minor works and infrastructure upgrades, capacity building and training support, support to Ministry led initiatives and innovations, and grants to civil society organisations (CSOs). 

Position Summary:    

The role will provide essential support to the broader team, with a primary focus on assisting coaches in managing timesheets, processing acquittals for cash advances, and coordinating travel bookings. This position will deliver comprehensive office and administrative and logistics support. 

Key Responsibilities:

Office Administration and Coordination

• Provide general office support, including booking meeting rooms, arranging office access for staff and visitors, welcoming and directing guests, and handling incoming and outgoing mail.

Inventory and Supplies Management

• Conduct stocktakes of office and kitchen supplies and raise purchase requests or place orders to ensure adequate stock levels.

Event and Catering Support

• Assist in organizing events and provide catering support for official functions and meetings.

Facility and Hygiene Maintenance

• Ensure the office environment is well-maintained by coordinating regular cleaning, managing hygiene standards, and liaising with external cleaning service providers.
• Monitor and report any security, safety, maintenance, or supply issues to management

Administrative Tracking and Documentation

• Update and maintain administrative tracking tools, such as asset registers and inventory lists, as required.

Invoice Verification and Financial Processing

• Verify FPSP invoices with service providers/suppliers, ensuring proper approval in NetSuite for timely payment processing.

Allowances and Acquittals Support

• Assist in processing allowances and acquittals for coaches.

Payroll Coordination

• Support the PMU Finance and Payroll Team by coordinating payroll cycles with the Education Team, including timesheet reminders and guidance.

Additional Duties

• Perform any other duties as assigned by the Senior Manager, Teacher and Learning.

Key Working Relationships:

Reporting to:

• Senior Manager, Teacher and Learning 

Selection Criteria:

• At least two years of progressive experience in a similar role (e.g. administration, operations or finance roles). 
• Proficient computer skills (Microsoft Word, Excel, Outlook) and ability to learn new systems. 
• Strong customer service skills with good verbal & written communications skills for interacting with clients, visitors and FPSP personnel. 
• Experience working in a multi-functional multi-cultural team. 
• A team player. 
• Willingness to learn new skills.

About Us
Abt Global is a mission-driven, global leader in research and program implementation in the fields of health, social and environmental policy, and international development. Known for its rigorous approach to solving complex challenges, Abt Global is regularly ranked as one of the top global research firms and one of the international development innovators.  The company has multiple offices in the U.S. and program offices in more than 40 countries.

At Abt Global, we are committed to creating a lasting culture of equity, diversity and inclusion and recognize that in order to achieve full participation, our practices must be free of prejudice, discrimination, and bias that result in inequitable outcomes. We are actively working to advance equity for everyone, and while we still have much work to do, we know that racial and cultural diversity are an asset to our business and the communities where we live and serve. Our ongoing commitment is focused on creating business practices that advance racial and social equity, investments in community impact programs for the benefit of Black, Indigenous, and people of color (BIPOC), and expand upon project work related to racial equity and social justice.