Position Summary: 

The Project Manager is accountable to the Senior Project Manager within the Infrastructure team. They are responsible for providing day to day support for contract administration, procurement, meetings, record management and day to day financial support for payment and expenditure. 

Key Responsibilities: 

• Support the Senior Project Manager with day-to-day activities, including scheduling meetings, taking minutes, report writing and stakeholder liaison. 
• Provide project management support, in particular support with coordination between architects and builders during the delivery of multiple infrastructure projects. 
• Provide support to the Senior Project Manager with the review of design documentation (architectural, engineering, and services drawing). 
• Provide support to the Senior Project Manager with contract management, budgeting and quality control. 
• Provide finance, procurement and administration support for the program and related activities; including creating draft reports, budgeting, invoicing, filing, etc 
• Attend all meetings, design meetings, site meetings as required, and write meeting minutes and arrange distribution of minutes and actions in a timely fashion. 
• Support the Senior Project Manager with overseeing Defects Liability Periods on projects that have progressed beyond Practical Completion. 
• Manage and maintain the program’s file management system and provide guidance to program team members on the program’s file management protocols. 
• Maintain project document registers for monitoring and tracking activities, Instructions, Variation Claims and Requests for Information. 
• Undertake desk-based research, as directed by the Senior Program Manager 
• Participate in Platform level working groups as a representative of the program, when requested. 
• Ensure that downstream partners comply with DFAT’s Child Protection (CP) and Preventing Sexual Exploitation and harassment (PSEAH) compliance standards before agreements are signed, and that these requirements are addressed in the procurement processes. 
• Support the Senior Project Manager with ensuring that general program activities and operations are designed and implemented integrating cross-cutting themes including gender equality, disability and social inclusion (GEDSI), climate change/disaster risk reduction (DRR), emergency preparedness and response and community engagement.
• Any other duties as reasonably requested by the Senior Program Manager. 

Key Deliverables: 

• Maintain all project registers and record keeping with accuracy and attention to detail. 
• Produce high quality minutes and reporting. 
• Produce high quality site reports based on observations made during site visits, ensure risks and defects are captured. 
• Ensure the Partner Portal is up to date and appropriately captures all DFAT’s compliance requirements (CP, PSEAH) for all downstream partners. 

Key Working Relationships: 

Reporting to:

• Senior Project Manager 

Other:

• Team Leader, Infrastructure 
• Fiji Australia Social Infrastructure Program team 
• The Platform Management Unit (PMU) 

Selection Criteria: 

Qualifications 

• Tertiary qualification related to Architecture (degree or diploma), Construction, Civil or Structural Engineering, Project Management or other relevant fields. 

Experience (essential) 

• 5 years of experience working in Project Management, Architecture or Construction fields.
• Experience in office administration in an architectural, civil/structural engineering or building construction company setting is preferred but not essential as this is a graduate opportunity 
• Demonstrated ability to communicate with persons of various cultures and disciplines representing a range of client organisations, stakeholder agencies and government departments.
• Demonstrated understanding and experience using MS Office is essential 
• Technical knowledge of design and building industry through tertiary studies and qualification. Knowledge of contract administration is advantageous 
• Knowledge and understanding of project management principles including the management of time, cost and quality within infrastructure projects 
• Office administration, logistics including making travel and accommodation arrangements, organising meetings, preparing meeting minutes, reports and managing records 
• Excellent MS Office applications (Word and Excel) is required, and MS Project knowledge skills are advantageous. 

Personal Attributes 

• Desire to learn and grow, particularly on infrastructure projects within education and health sectors within Fiji. 
• Enthusiasm, strong work ethic, flexibility, and willingness to learn and take direction on-the job 
• Attention to detail is a key attribute. 
• Ability to work independently, but also within teams 
• Sensitivity to other cultures and the ability to act appropriately in the context of Fijian culture and the workplace.
• Commitment to Abt’s values and the Platform’s principles including transparency, accountability, fairness and collaboration. 

How to apply 

Applications close on 4 January 2024.   

Please apply online by submitting a cover letter addressing how you meet the requirements of this role and up-to-date comprehensive CV.