Fiji Program Support Platform Overview

FPSP, also referred to as the ‘Platform’, a Department of Foreign Affairs and Trade (DFAT) investment, will contribute to the delivery of Fiji’s national development priorities, in line with the Australia’s International Development Policy, the Fiji-Australia Vuvale Partnership and the Development Partnership Plan. 

The Platform will deliver key bilateral programs, such as health, education, scholarships, social infrastructure, governance, climate and emergency preparedness and response. Platform activities will identify and address climate risks, promote climate action, and gender equality, disability and social inclusion (GEDSI) across and beyond the sector programs.

The Platform has three functional Outcomes: 

1. The Platform has delivered its sector program outcomes, including through supporting strategic coherence, planning, partnerships management, data and learning across the portfolio of investments.
2. The Platform has prioritised gender equality, disability-inclusive development, and climate and disaster resilience, in its systems and practices. This includes in how it undertakes sector programming and its engagement with selected Government of Fiji (GoF) agencies.
3. The Platform administers timely and efficient programming that is: value for money; maximises use of local supply chains; and supports good governance, and public diplomacy, effective decision making and risk management.

Position Summary:

The HR team undertakes core functions: Recruitment and HR Services Management. The HR Coordinator, Recruitment reports to the HR Manager playing a key enabling role in undertaking the full breadth of recruitment and support HR activities as part of a multi-skilled team. 

Key Responsibilities

Recruitment Pipeline 

• Work in a collaborative manner to undertake end to end recruitment activities for FPSP.
• Provide general HR & Recruitment advice to Platform and Programs in line with Abt Global recruitment policy.
• Develop and manage a FPSP recruitment pipeline by supporting managers determine recruitment needs and develop terms of references in accordance with Abt Global and DFAT policies and delegations, adhering to the principles of gender equity and social inclusion 
• Attract high caliber candidates through advertising (online and local press) and targeted recruitment practices, acting as the first point of contact for general enquiries
• Develop a talent pipeline and talent pools based on FPSP workplan priorities and conversations with Team Leads

Candidate Management, Engagement and Onboarding

• Manage all ATLAS recruitment activities, including job advertisements, candidate screening and shortlisting for managers and coordinate and facilitate the interview and selection process 
• Undertake due diligence by conducting the necessary reference checks, psychometric testing, medical and police checks 
• Ensure all invoices pertaining to recruitment activities are approved and submitted for payments in a timely manner (i.e., pre-employment medical invoices & job advertisement invoices) 
• Coordinate visa processes including liaising with candidates, Fiji Immigration and DFAT to manage and maximise visa approval turnaround times
• Draft high-quality personnel contracts for locally engaged candidates, short- term advisers and long-term advisers
• Ensure all recruitment activities are recorded confidentially on the central HR database/recruitment tracker to ensure compliant data and file management.
• Commence the onboarding requirements for new employees 

General

• Support timesheets and payroll processes.
• Provide leave coverage for HR team members.
• Other duties as directed by the HR Manager.

Key Deliverables: 

• Meet Key Performance Indicators such as the recruitment and selection of candidates within 45 days and respond to staff enquiries in a timely manner, keeping staff abreast of progress as required.
• Update managers on the progress of their recruitment activities as required and on an ongoing basis.
• Maintain Recruitment Tracker for effective recording of recruitment statistics and/or other HR records on a daily basis and in real time and contribute to HR trends report as required.
• Undertake all work in a confidential manner, always using tact and discretion 
• Be consistently responsive to client needs – internal and external.

Key Working Relationships: 

• Platform Leader and Senior Leadership Team (Platform and Sector Programs 
• Shared Services team
• Hiring Managers, Collaborators, Interview Panel Members and Candidates
• Home Office P&C, finance, and legal and risk teams

Selection Criteria:

• Qualifications in HR or administration preferred. 
• Minimum 5 years of experience in a similar role performing HR functions.
• Previous experience with NGOs or working in development. 
• Knowledge of local labour laws and practices.
• Strong coordination, editing and writing skills, with excellent attention to detail

About Abt Global

Abt Global is a mission-driven, global leader with a proven track record in complex program implementation in the international development sector. We offer bold solutions and technical excellence in Health, Economic Growth, Governance, Research & Evaluation, Environment & Energy, Gender Equality & Social Inclusion. Working with our many partners, we have driven measurable social impact for more than 55 years, to achieve our mission of improving the quality of life and economic well-being of people worldwide. We operate in remote and challenging environments and employ more than 3,700 staff in over 50 countries. For more information about us and what we do, visit our website at www.abtglobal.com  

Commitment to Equity 

Abt Global values individuality and celebrates difference with a strong commitment to diversity, equality, racial equity, gender, and disability inclusion. We strongly encourage women, men, people with diverse backgrounds and people living with disabilities to apply for this position 

Commitment to Safeguarding  

We are deeply committed to safeguarding, to protect and prevent harm and abuse to individuals we work for and who work for us. Our recruitment and selection procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. We will not tolerate discrimination, harassment, child abuse, sexual abuse or exploitation in any form, and expect everyone to be treated with respect and dignity. 

How to Apply: 

Applications close on 11 November 2024 at midday.    

Please apply online by submitting a cover letter addressing how you meet the requirements of this role and up-to-date comprehensive CV as a single file.  

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