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Abt Global - Office Administration Manager – Pharmaceutical Society of Papua New Guinea (PhSPNG)| PATH
16 April 2024 3:24pmApply by29/4/2024
Duration7 Months
Region
Pacific,
Summary
Abt Global through the PATH Program is seeking a highly qualified individual to fill the role of Office Administration Manager – Pharmaceutical Society of Papua New Guinea (PhSPNG)to be based in Port Moresby, Papua New Guinea.
Description
About the Program
The PNG Australia Transition to Health (PATH) is a five-year (2020-2025) health sector program funded by the Australian Government under the Papua New Guinea – Australia Partnership for Development. PATH works with the PNG Government to improve coverage and quality of health services for the people of PNG through effective, equitable, efficient, and inclusive interventions.
PATH is guided by the National Department of Health (NDoH), Provincial Health Authorities (PHAs) and the Bougainville Department of Health (BDoH) who are responsible for the delivery of health services across PNG.
PATH assists NDoH, PHAs and BDoH to strengthen systems for health service delivery targeting infectious diseases, and reproductive, maternal, newborn child and adolescent health, with a focus on promoting women’s leadership.
PATH’s end of investment outcomes (EOIO) are:
• PHA’s more able to lead provincial health reform and manage effective, efficient, equitable and quality essential health services in selected provinces.
• DFAT funded health services are demonstrating efficient and effective models of service delivery, influencing Provincial Health Authority (PHA) performance; and building sustainability by transitioning to PHA management in selected provinces.
• PATH’s intermediate outcomes (IOs) address: PHA Leadership, Women in Leadership and Essential Health Services.
• PATH is a locally led, adaptive, and politically informed program that seeks to maintain flexibility to respond to changing and local circumstances over the life of the program.
Position Overview
Context
The Pharmaceutical Society of Papua New Guinea (PhSPNG) was established in September 2004 as a professional body to support pharmaceutical services and practice in PNG. The organisation’s main objectives include providing technical advisory services to the Government of Papua New Guinea (GoPNG) for the training and development of pharmacists, science and research in pharmaceutical practice in PNG and in the global arena, and drug and supply chain management issues in PNG. The Society has provided a national point-of-reference for members for 20 years and commenced a database for coordination purposes. The Society’s key objectives are strengthening engagement and capacity of Society members, providing technical advisory services to the Government of PNG, and addressing drug and supply chain management issues.
The Pharmaceutical Society Strengthening Project (PhSSP) supports the implementation of establishing a dedicated functional office, development of key organisation policies, guidelines/procedures and, to facilitate updating of the Society Strategy, updating of the Society constitution and updating the membership database and update the website as well as training of the executive management team.
The project aims to engender essential organisational governance and management practice, produce policy documentation, and progressively introduce competency standards to its members. These initiatives are intended to develop the Society's capacity to engage effectively with members and other stakeholders, ultimately bridging the developmental gap in pharmaceutical service delivery in PNG.
The project aligns with the overarching objective of health system strengthening in PNG through institutional capacity building. Investing in the Society's capabilities will yield long-term benefits for pharmaceutical practice in the country. Importantly, the project aligns with the strategies and plans of the Department of Foreign Affairs and Trade (DFAT) on development assistance, the PNG National Health Plan (NHP) for 2021 to 2030 and is consistent with PATH’s Logic Framework. This alignment positions the project as a strategic initiative contributing to the broader healthcare development goals in PNG.
Purpose
The Office Administration Manager is a full-time position with the responsibility for day-to-day administrative duties in relation to the DFAT PATH Program – Pharmaceutical Society Strengthening Project (PhSSP). The Office Administration Manager manages the administration and logistics support to the PhSPNG. The administration manager will be responsible for planning, streamlining, and executing administrative workflows and procedures of the PhSPNG office. The administration manager will also assess personnel performance, provide guidance, and implement process changes to enhance overall efficiency.
The Office Administration Manager would work closely with the PhSPNG President providing sole implementation and oversight of the Society’s administrative duties.
Accountabilities
Reporting directly to the PhSPNG’s President, Executive members and the PATH Senior Program Manager, the Office Administration Manager working alongside the Society’s Executive members ensures that all day-to-day administrative duties supporting PhSPNG executive functions and office are carried out. The Administration Manager ensures all filings are done; help do follow up calls to participants of trainings and workshops and follow up on passports and visa applications.
About You
For applications to be considered, a response to the key selection criteria below must be provided.
• Have a Diploma in Administration or of similar qualifications.
• Demonstrated a minimum of 3 years working as an Admin Officer or Clerical Assistant in a challenging and dynamic work environment.
• Demonstrated good organizational, time management and interpersonal skills.
• Demonstrate efficient communication skills, computer literate with the ability to complete tasks efficiently as directed.
• Highly analytical with excellent problem-solving skills
For more information on the role and how to apply, please click on 'Go To Provider Website'.
The PNG Australia Transition to Health (PATH) is a five-year (2020-2025) health sector program funded by the Australian Government under the Papua New Guinea – Australia Partnership for Development. PATH works with the PNG Government to improve coverage and quality of health services for the people of PNG through effective, equitable, efficient, and inclusive interventions.
PATH is guided by the National Department of Health (NDoH), Provincial Health Authorities (PHAs) and the Bougainville Department of Health (BDoH) who are responsible for the delivery of health services across PNG.
PATH assists NDoH, PHAs and BDoH to strengthen systems for health service delivery targeting infectious diseases, and reproductive, maternal, newborn child and adolescent health, with a focus on promoting women’s leadership.
PATH’s end of investment outcomes (EOIO) are:
• PHA’s more able to lead provincial health reform and manage effective, efficient, equitable and quality essential health services in selected provinces.
• DFAT funded health services are demonstrating efficient and effective models of service delivery, influencing Provincial Health Authority (PHA) performance; and building sustainability by transitioning to PHA management in selected provinces.
• PATH’s intermediate outcomes (IOs) address: PHA Leadership, Women in Leadership and Essential Health Services.
• PATH is a locally led, adaptive, and politically informed program that seeks to maintain flexibility to respond to changing and local circumstances over the life of the program.
Position Overview
Context
The Pharmaceutical Society of Papua New Guinea (PhSPNG) was established in September 2004 as a professional body to support pharmaceutical services and practice in PNG. The organisation’s main objectives include providing technical advisory services to the Government of Papua New Guinea (GoPNG) for the training and development of pharmacists, science and research in pharmaceutical practice in PNG and in the global arena, and drug and supply chain management issues in PNG. The Society has provided a national point-of-reference for members for 20 years and commenced a database for coordination purposes. The Society’s key objectives are strengthening engagement and capacity of Society members, providing technical advisory services to the Government of PNG, and addressing drug and supply chain management issues.
The Pharmaceutical Society Strengthening Project (PhSSP) supports the implementation of establishing a dedicated functional office, development of key organisation policies, guidelines/procedures and, to facilitate updating of the Society Strategy, updating of the Society constitution and updating the membership database and update the website as well as training of the executive management team.
The project aims to engender essential organisational governance and management practice, produce policy documentation, and progressively introduce competency standards to its members. These initiatives are intended to develop the Society's capacity to engage effectively with members and other stakeholders, ultimately bridging the developmental gap in pharmaceutical service delivery in PNG.
The project aligns with the overarching objective of health system strengthening in PNG through institutional capacity building. Investing in the Society's capabilities will yield long-term benefits for pharmaceutical practice in the country. Importantly, the project aligns with the strategies and plans of the Department of Foreign Affairs and Trade (DFAT) on development assistance, the PNG National Health Plan (NHP) for 2021 to 2030 and is consistent with PATH’s Logic Framework. This alignment positions the project as a strategic initiative contributing to the broader healthcare development goals in PNG.
Purpose
The Office Administration Manager is a full-time position with the responsibility for day-to-day administrative duties in relation to the DFAT PATH Program – Pharmaceutical Society Strengthening Project (PhSSP). The Office Administration Manager manages the administration and logistics support to the PhSPNG. The administration manager will be responsible for planning, streamlining, and executing administrative workflows and procedures of the PhSPNG office. The administration manager will also assess personnel performance, provide guidance, and implement process changes to enhance overall efficiency.
The Office Administration Manager would work closely with the PhSPNG President providing sole implementation and oversight of the Society’s administrative duties.
Accountabilities
Reporting directly to the PhSPNG’s President, Executive members and the PATH Senior Program Manager, the Office Administration Manager working alongside the Society’s Executive members ensures that all day-to-day administrative duties supporting PhSPNG executive functions and office are carried out. The Administration Manager ensures all filings are done; help do follow up calls to participants of trainings and workshops and follow up on passports and visa applications.
About You
For applications to be considered, a response to the key selection criteria below must be provided.
• Have a Diploma in Administration or of similar qualifications.
• Demonstrated a minimum of 3 years working as an Admin Officer or Clerical Assistant in a challenging and dynamic work environment.
• Demonstrated good organizational, time management and interpersonal skills.
• Demonstrate efficient communication skills, computer literate with the ability to complete tasks efficiently as directed.
• Highly analytical with excellent problem-solving skills
For more information on the role and how to apply, please click on 'Go To Provider Website'.