Back
Abt Associates - 2x Senior Grant Manager, Accelerated Immunisation and Health System Strengthening (AIHSS) |PATH
14 August 2023 12:26pmApply by5/9/2023
Duration2 Years
Region
Pacific,
Summary
Abt Associates is seeking two highly qualified individual to fill the Senior Grant Manager, Accelerated Immunisation and Health System Strengthening (AIHSS) role on the PNG Australia Transition to Health (PATH) Program. This role is based in Port Moresby, Papua New Guinea and open to PNG citizens.
Description
• Both positions are Long Term positions with contract duration up to June 2025
• Senior Grants Manager #1 for immediate start in 2023
• Senior Grants Manager #2 to commence early January 2024
• Based in Port Moresby, Papua New Guinea
• Open to PNG Citizens only
About the Program
The PNG Australia Transition to Health (PATH) is a five-year (2020-2025) health sector program funded by the Australian Government under the Papua New Guinea – Australia Partnership for Development. PATH works with the PNG Government to improve coverage and quality of health services for the people of PNG through effective, equitable, efficient, and inclusive interventions.
Guided by the National Department of Health (NDoH), Provincial Health Authorities (PHAs) and the Bougainville Department of Health (BDoH) are responsible for the delivery of health services across PNG.
PATH assists NDoH, PHAs and BDoH to strengthen systems for health service delivery targeting infectious diseases, and reproductive, maternal, newborn child and adolescent health, with a focus on promoting women’s leadership.
PATH’s end of investment outcomes (EOIO) are:
1. PHA’s more able to lead provincial health reform and manage effective, efficient, equitable and quality essential health services in selected provinces.
2. DFAT funded health services are demonstrating efficient and effective models of service delivery, influencing Provincial Health Authority (PHA) performance; and building sustainability by transitioning to PHA management in selected provinces.
PATH’s intermediate outcome (IO’s) are: PHA Leadership, Women in Leadership and Health Care Workforce.
PATH is a locally led, adaptive, and politically informed program that seeks to maintain flexibility to respond to changing and local circumstances over the life of the program.
About the Opportunity
The Accelerated Immunisation and Health System Strengthening (AIHSS) Phase 1 Program has been a four-year (2019-2023) initiative delivered through a partnership between the Governments of Papua New Guinea (GoPNG), Australia Department of Foreign Affairs and Trade (DFAT), New Zealand (NZ) Ministry of Foreign Affairs and Trade (MFAT) and Gavi, the Vaccine Alliance (Gavi), with the objective of improving immunisation coverage in PNG.
The AIHSS Phase 1 Program works across 12 provinces including the Autonomous Region of Bougainville (ARoB) and will conclude on 31 December 2023. Phase 1 funded core resource mobilisation costs, such as fuel, transport, and travel expenses, to enable mobile outreach to occur. The program was originally funded under the PNG Partnership Fund. It was then transferred to the PATH Program in late 2020. Despite the COVID-19 pandemic and other factors, AIHSS demonstrated sufficient impact during Phase 1 to justify the continuation of the program into Phase 2.
In early 2023, the three donors agreed to update the AIHSS program design informed by the 2022 independent evaluation findings, the PNG Government’s National Immunisation Strategy 2021-2025, and the PNG Government’s 2023 Full Portfolio Plan Gavi submission.
The review and design update was completed by PATH in June 2023. The AIHSS Phase 2 Program is a four-year investment (1 January 2024 to 31 December 2027) which will expand into three new provinces, taking the total provinces to 15 including ARoB. AIHSS Phase 2 aims to increase access to quality and affordable health services and strengthen health systems, with a strong focus on integrated health service delivery, gender equality, disability, and social inclusion (GEDSI), sustainability and transitioning PHAs/BDoH to become direct grant recipients.
Position Overview
Working closely with the Lead, the Senior Grant Manager, AIHSS will:
• Manage end-to-end grant management effectively and efficiently for a number of grant agreements across the AIHSS provinces.
• Support grantees (PHAs, BDoH and Implementing Service Providers (ISPs)) to meet identified targets and goals under the AIHSS Program, as per their agreed grant agreements.
• Manage the relationship with grantees and supporting grantees to monitor and manage grant pre-award, implementation, and risk management, and reporting requirements, including facilitation of targeted technical capacity support as needed from technical partners; and
• Work collaboratively and cohesively with broader PATH work units including but not limited to, PHA capacity and public financial management, monitoring, evaluation, and learning (MEL) and GEDSI.
Specific Deliverables
The Senior Grant Manager will be responsible for but not limited to the following:
Grant Management:
• Manage and monitor grantees effectively against grant agreements to ensure activity implementation aligns to agreed workplan, key deliverables and milestones, budgets, risks, and transition.
• Manage and monitor risks and mitigation strategies, including regular updates to the risk register to ensure any risk or emerging issue is proactively identified, reported, and managed following PATH and DFAT policies and procedures.
• Schedule and chair monthly grantee progress meetings to monitor implementation progress, risks, challenges, and bottlenecks, and provide meeting summary notes to the Lead.
• Attend weekly internal meetings with the Abt PNG Grants and Operations team to monitor status of deliverables, financials, and compliance.
• Manage and support the grantees to ensure high-quality and timely reporting, communications and GEDSI products; and
• Coordinate and ensure activities such as travel, trip reports, workshops, briefings, and presentations are delivered effectively and efficiently and demonstrate value for money (VFM).
Stakeholder Engagement:
• Build and maintain open, productive, and outcome-oriented relationships with key internal and external stakeholders including PATH, donors (DFAT, MFAT, Gavi), GoPNG (NDoH, Department of National Planning and Monitoring (DNPM)), grantees (PHAs, BDoH and ISPs) and technical partners (WHO, UNICEF, World Bank, Asian Development Bank)
• Prepare documentation for meetings, presentations, and workshops in coordination with other Senior Grant Managers and the Lead.
• Participate, contribute, and facilitate various internal and external AIHSS meetings.
• Provide secretariat support services for the NDoH EPI TWG meetings and AIHSS governance meetings, as requested by the Lead.
• Attend relevant external health-related events as agreed by the Lead; and
• Support grantees to access technical assistance, training, and capacity building support from AIHSS technical partners.
Monitoring, Evaluation and Learning (MEL):
• Monitor grantee progress against the AIHSS MEL Framework and ensure reporting against program indicators.
• Support grantees on MEL and reporting requirements and strengthen grantee capabilities in this area, in close collaboration with the AIHSS MEL Specialist.
• Complete provincial monitoring visits to monitor grantee progress and submit a field trip report within one week of trip completion, in close collaboration with the PATH Performance and Adaptive Systems (PAS) team.
• Participate and contribute to AIHSS MEL planning, strategy, and review sessions, as requested by the Lead; and
• Contribute to the development of AIHSS donor reports and broader PATH program and ad-hoc reports in close collaboration with the PATH PAS team.
Public Financial Management (PFM):
• Monitor progress and report on PFM corrective action plans (CAPs) for transition provinces in collaboration with the respective grantees in close collaboration with the PATH PHA Capacity team and Expanded Program of Support for the HSIP (EPSHSIP) team; and
• Support grantees to recruit, mobilise and onboard critical gap roles as per the CAP process (and approved by the Lead), including the transition to PHA/BDoH structure within two-years.
GEDSI:
• Support grantees to understand and apply GEDSI approaches in program delivery in collaboration with the AIHSS GEDSI Specialist and broader PATH GEDSI team.
• Ensure grantee workplans and progress reporting include GEDSI components and are prioritised; and
• Contribute to the development of the AIHSS GEDSI Strategy lead by the AIHSS GEDSI Specialist.
Transition:
• Contribute to the development of the AIHSS Sustainability and Transition Plan, in close collaboration with the Lead and PATH Transition Adviser; and
• Monitor and report grantee transition progress against grantee workplans and the AIHSS Sustainability and Transition Plan, including updates the AIHSS Transition Tracking Tool as required.
General:
• Any other duties as required by the Lead.
Specific Deliverables
• Effective end-to-end grant management and support provided to grantees to deliver against grant agreements, workplans and budgets.
• Effective risk management regular reports provided using the AIHSS Risk Register.
• Monthly grantee progress meetings conducted and minuted
• Provincial monitoring visits conducted (at least six-monthly) and trip reports submitted within one week of trip completion.
• Punctual attendance, participation, contribution, facilitation and efficient secretariate support at required meetings, presentations, workshops, and events.
• PFM, GEDSI and Transition activities monitored, reported, and delivered as per agreed plans.
• Timely and quality submission of grantee reporting, PATH reporting and donor reporting; and
• High level responsiveness to PATH, GoPNG, donors, grantees, and other key stakeholders.
Key Working Relationships
• PATH Frontline Health Outcomes Team.
• PATH Performance and Adaptive Systems (PAS) Team.
• PATH GEDSI and Safeguarding Team.
• PATH PHA Capacity Team.
• PATH Technical Advisers.
• Abt PNG Grants, Finance, Operations and Legal Teams.
• Grantees: PHAs, BDoH and Implementing service providers.
• GoPNG: NDoH, DNPM.
• Donors: DFAT, MFAT, Gavi; and
• Technical Partners: WHO, UNICEF, World Bank, ADB.
About You
For applications to be considered, a response to the key selection criteria below must be provided.
• Relevant post-graduate qualification in Public Health or related field.
• More than six years in program and grant management roles in international or community development, humanitarian, or health-sector programs.
• Strong demonstrated understanding of the end-to-end grant management cycle including a demonstrated understanding of GEDSI principles and how they apply to aid programming and evaluation.
• Strong demonstrated understanding of monitoring, evaluation and program performance including demonstrated experience reporting qualitative and quantitative progress against the monitoring and evaluation framework.
• Excellent analytical and writing skills including the preparation of donor and government reports and briefs for internal and external stakeholder audiences.
• Experience in broad coordination and facilitation and capacity building to internal and external stakeholders; and
• Excellent interpersonal, negotiation and relationship management skills with proven results in working with external stakeholders, and officials to achieve outcomes.
How to Apply
• Please ensure to address the Key Selection Criteria (About You) in your cover letter, and submit your application online, along with your CV as a single document.
• Applications must be submitted personally by individuals only. Applications submitted by a company or organisation will not be accepted.
• The successful applicant will be engaged through an employment agreement determined by Abt.
We welcome and thank all applications; however only shortlisted applicants will be contacted.
Closing Date: Tuesday,5 September 2023 (Midday, local time)
Abt Associates is an Equal Opportunity Employer, committed to upholding high standards of Child Protection, Anti-bribery and Fraud Protection.
We encourage applications from experienced and capable women, and people with disabilities
• Senior Grants Manager #1 for immediate start in 2023
• Senior Grants Manager #2 to commence early January 2024
• Based in Port Moresby, Papua New Guinea
• Open to PNG Citizens only
About the Program
The PNG Australia Transition to Health (PATH) is a five-year (2020-2025) health sector program funded by the Australian Government under the Papua New Guinea – Australia Partnership for Development. PATH works with the PNG Government to improve coverage and quality of health services for the people of PNG through effective, equitable, efficient, and inclusive interventions.
Guided by the National Department of Health (NDoH), Provincial Health Authorities (PHAs) and the Bougainville Department of Health (BDoH) are responsible for the delivery of health services across PNG.
PATH assists NDoH, PHAs and BDoH to strengthen systems for health service delivery targeting infectious diseases, and reproductive, maternal, newborn child and adolescent health, with a focus on promoting women’s leadership.
PATH’s end of investment outcomes (EOIO) are:
1. PHA’s more able to lead provincial health reform and manage effective, efficient, equitable and quality essential health services in selected provinces.
2. DFAT funded health services are demonstrating efficient and effective models of service delivery, influencing Provincial Health Authority (PHA) performance; and building sustainability by transitioning to PHA management in selected provinces.
PATH’s intermediate outcome (IO’s) are: PHA Leadership, Women in Leadership and Health Care Workforce.
PATH is a locally led, adaptive, and politically informed program that seeks to maintain flexibility to respond to changing and local circumstances over the life of the program.
About the Opportunity
The Accelerated Immunisation and Health System Strengthening (AIHSS) Phase 1 Program has been a four-year (2019-2023) initiative delivered through a partnership between the Governments of Papua New Guinea (GoPNG), Australia Department of Foreign Affairs and Trade (DFAT), New Zealand (NZ) Ministry of Foreign Affairs and Trade (MFAT) and Gavi, the Vaccine Alliance (Gavi), with the objective of improving immunisation coverage in PNG.
The AIHSS Phase 1 Program works across 12 provinces including the Autonomous Region of Bougainville (ARoB) and will conclude on 31 December 2023. Phase 1 funded core resource mobilisation costs, such as fuel, transport, and travel expenses, to enable mobile outreach to occur. The program was originally funded under the PNG Partnership Fund. It was then transferred to the PATH Program in late 2020. Despite the COVID-19 pandemic and other factors, AIHSS demonstrated sufficient impact during Phase 1 to justify the continuation of the program into Phase 2.
In early 2023, the three donors agreed to update the AIHSS program design informed by the 2022 independent evaluation findings, the PNG Government’s National Immunisation Strategy 2021-2025, and the PNG Government’s 2023 Full Portfolio Plan Gavi submission.
The review and design update was completed by PATH in June 2023. The AIHSS Phase 2 Program is a four-year investment (1 January 2024 to 31 December 2027) which will expand into three new provinces, taking the total provinces to 15 including ARoB. AIHSS Phase 2 aims to increase access to quality and affordable health services and strengthen health systems, with a strong focus on integrated health service delivery, gender equality, disability, and social inclusion (GEDSI), sustainability and transitioning PHAs/BDoH to become direct grant recipients.
Position Overview
Working closely with the Lead, the Senior Grant Manager, AIHSS will:
• Manage end-to-end grant management effectively and efficiently for a number of grant agreements across the AIHSS provinces.
• Support grantees (PHAs, BDoH and Implementing Service Providers (ISPs)) to meet identified targets and goals under the AIHSS Program, as per their agreed grant agreements.
• Manage the relationship with grantees and supporting grantees to monitor and manage grant pre-award, implementation, and risk management, and reporting requirements, including facilitation of targeted technical capacity support as needed from technical partners; and
• Work collaboratively and cohesively with broader PATH work units including but not limited to, PHA capacity and public financial management, monitoring, evaluation, and learning (MEL) and GEDSI.
Specific Deliverables
The Senior Grant Manager will be responsible for but not limited to the following:
Grant Management:
• Manage and monitor grantees effectively against grant agreements to ensure activity implementation aligns to agreed workplan, key deliverables and milestones, budgets, risks, and transition.
• Manage and monitor risks and mitigation strategies, including regular updates to the risk register to ensure any risk or emerging issue is proactively identified, reported, and managed following PATH and DFAT policies and procedures.
• Schedule and chair monthly grantee progress meetings to monitor implementation progress, risks, challenges, and bottlenecks, and provide meeting summary notes to the Lead.
• Attend weekly internal meetings with the Abt PNG Grants and Operations team to monitor status of deliverables, financials, and compliance.
• Manage and support the grantees to ensure high-quality and timely reporting, communications and GEDSI products; and
• Coordinate and ensure activities such as travel, trip reports, workshops, briefings, and presentations are delivered effectively and efficiently and demonstrate value for money (VFM).
Stakeholder Engagement:
• Build and maintain open, productive, and outcome-oriented relationships with key internal and external stakeholders including PATH, donors (DFAT, MFAT, Gavi), GoPNG (NDoH, Department of National Planning and Monitoring (DNPM)), grantees (PHAs, BDoH and ISPs) and technical partners (WHO, UNICEF, World Bank, Asian Development Bank)
• Prepare documentation for meetings, presentations, and workshops in coordination with other Senior Grant Managers and the Lead.
• Participate, contribute, and facilitate various internal and external AIHSS meetings.
• Provide secretariat support services for the NDoH EPI TWG meetings and AIHSS governance meetings, as requested by the Lead.
• Attend relevant external health-related events as agreed by the Lead; and
• Support grantees to access technical assistance, training, and capacity building support from AIHSS technical partners.
Monitoring, Evaluation and Learning (MEL):
• Monitor grantee progress against the AIHSS MEL Framework and ensure reporting against program indicators.
• Support grantees on MEL and reporting requirements and strengthen grantee capabilities in this area, in close collaboration with the AIHSS MEL Specialist.
• Complete provincial monitoring visits to monitor grantee progress and submit a field trip report within one week of trip completion, in close collaboration with the PATH Performance and Adaptive Systems (PAS) team.
• Participate and contribute to AIHSS MEL planning, strategy, and review sessions, as requested by the Lead; and
• Contribute to the development of AIHSS donor reports and broader PATH program and ad-hoc reports in close collaboration with the PATH PAS team.
Public Financial Management (PFM):
• Monitor progress and report on PFM corrective action plans (CAPs) for transition provinces in collaboration with the respective grantees in close collaboration with the PATH PHA Capacity team and Expanded Program of Support for the HSIP (EPSHSIP) team; and
• Support grantees to recruit, mobilise and onboard critical gap roles as per the CAP process (and approved by the Lead), including the transition to PHA/BDoH structure within two-years.
GEDSI:
• Support grantees to understand and apply GEDSI approaches in program delivery in collaboration with the AIHSS GEDSI Specialist and broader PATH GEDSI team.
• Ensure grantee workplans and progress reporting include GEDSI components and are prioritised; and
• Contribute to the development of the AIHSS GEDSI Strategy lead by the AIHSS GEDSI Specialist.
Transition:
• Contribute to the development of the AIHSS Sustainability and Transition Plan, in close collaboration with the Lead and PATH Transition Adviser; and
• Monitor and report grantee transition progress against grantee workplans and the AIHSS Sustainability and Transition Plan, including updates the AIHSS Transition Tracking Tool as required.
General:
• Any other duties as required by the Lead.
Specific Deliverables
• Effective end-to-end grant management and support provided to grantees to deliver against grant agreements, workplans and budgets.
• Effective risk management regular reports provided using the AIHSS Risk Register.
• Monthly grantee progress meetings conducted and minuted
• Provincial monitoring visits conducted (at least six-monthly) and trip reports submitted within one week of trip completion.
• Punctual attendance, participation, contribution, facilitation and efficient secretariate support at required meetings, presentations, workshops, and events.
• PFM, GEDSI and Transition activities monitored, reported, and delivered as per agreed plans.
• Timely and quality submission of grantee reporting, PATH reporting and donor reporting; and
• High level responsiveness to PATH, GoPNG, donors, grantees, and other key stakeholders.
Key Working Relationships
• PATH Frontline Health Outcomes Team.
• PATH Performance and Adaptive Systems (PAS) Team.
• PATH GEDSI and Safeguarding Team.
• PATH PHA Capacity Team.
• PATH Technical Advisers.
• Abt PNG Grants, Finance, Operations and Legal Teams.
• Grantees: PHAs, BDoH and Implementing service providers.
• GoPNG: NDoH, DNPM.
• Donors: DFAT, MFAT, Gavi; and
• Technical Partners: WHO, UNICEF, World Bank, ADB.
About You
For applications to be considered, a response to the key selection criteria below must be provided.
• Relevant post-graduate qualification in Public Health or related field.
• More than six years in program and grant management roles in international or community development, humanitarian, or health-sector programs.
• Strong demonstrated understanding of the end-to-end grant management cycle including a demonstrated understanding of GEDSI principles and how they apply to aid programming and evaluation.
• Strong demonstrated understanding of monitoring, evaluation and program performance including demonstrated experience reporting qualitative and quantitative progress against the monitoring and evaluation framework.
• Excellent analytical and writing skills including the preparation of donor and government reports and briefs for internal and external stakeholder audiences.
• Experience in broad coordination and facilitation and capacity building to internal and external stakeholders; and
• Excellent interpersonal, negotiation and relationship management skills with proven results in working with external stakeholders, and officials to achieve outcomes.
How to Apply
• Please ensure to address the Key Selection Criteria (About You) in your cover letter, and submit your application online, along with your CV as a single document.
• Applications must be submitted personally by individuals only. Applications submitted by a company or organisation will not be accepted.
• The successful applicant will be engaged through an employment agreement determined by Abt.
We welcome and thank all applications; however only shortlisted applicants will be contacted.
Closing Date: Tuesday,5 September 2023 (Midday, local time)
Abt Associates is an Equal Opportunity Employer, committed to upholding high standards of Child Protection, Anti-bribery and Fraud Protection.
We encourage applications from experienced and capable women, and people with disabilities